• Administrative Assistant II

    Texas State University (San Marcos, TX)


    Posting Information

     

    Posting Number2025510

     

    Posting/Functional TitleAdministrative Assistant II

     

    University Pay Plan TitleAdministrative Assistant II

     

    LocationSan Marcos

     

    DepartmentSchool of Theatre, Dance, & Film

     

    Recruitment TypeOpen to All

     

    Job TypeFull-Time

     

    Funding SourcePermanent

     

    Monthly Salary$3,173.42 - $3,262.01

     

    Job CategoryNon-Exempt

     

    Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

     

    + Ability to independently prioritize workload and manage deadlines and duties.

    + Ability to liaise between faculty, staff, students, and guests of the university

    + Ability to provide clear, concise written and verbal information.

    + Proficiency with clerical skills including creating and maintaining a complex digital and hard copy file maintenance, knowledge of multi-line phone system, and typing/document preparation.

    + Proficiency with Microsoft office programs, including Word, Excel, and Outlook

    + Proficiency with bookkeeping principles and ability to perform business math

    + Two years office experience

    + High School diploma or the equivalent

    Preferred Qualifications

    + Knowledge and comprehension of University policies, procedures, and/or State deadlines

    + Knowledge of University purchasing processes including SAP Business Client, TSUS Marketplace, P-Card management, Contracted Services payments & vendor maintenance

    + Knowledge of Banner 9, Self-Service Banner, Student PCR Processing, & BOSS scholarship system

    + Experience with AiM requests

    + Ability to quickly apply training to tasks and seek out additional training when needed.

    Job Description

    Texas State University-San Marcos invites applications for the position of Administrative Assistant II, School of Theatre, Dance, and Film: Dance Division.

     

    The candidate has the broad responsibility for overseeing the day-to-day administrative operations and specialized activities of the Dance Division; and provides general clerical support to the Dance Division.

    Job Duties

    + Process student hiring PCR’s & payroll for student employees as well as occasional faculty stipends.

    + Schedule, train & supervise work of Dance office student employees

    + Work with SoTDF Associate Director over Dance to track budget & expenses of Dance Division.

    + Manage and track purchasing for the Dance Division, in collaboration with the Associate Director over Dance; assuring that the Division complies with all university and state policies regarding purchasing.

    + Maintain up-to-date and accurate financial logs.

    + Maintain and submit accurate p-card logs

    + Process travel & reimbursements for faculty, students, & guest artists.

    + Prepare contracted services forms & request parking passes for guest artists.

    + Process payments to university vendors

    + Coordinate & maintain dance studio reservations.

    + Submit AiM requests.

    + Process scholarships for Dance Division.

    + Collect payments & submit deposits.

    + Process e- NPO payments & reimbursements.

    + Records Disposition; maintain files & review for completeness.

    + Monitor & order office supplies.

    + Coordinate & assist in arrangements for meetings, various activities and events, take clear and concise notes, maintain computer & equipment assets and inventory for Dance Division.

    + Manage deliveries and visitors to the dance division.

    + Answer telephone, screen and transfer calls, take messages, respond to emails promptly, and refer to other offices as appropriate.

    + Manage the routine operation of the division of dance, organize and prioritize work-load, seek out new policy and procedures as updated by the University

     

    Additional Information to Applicants

     

    Job Open Date05/29/2025

     

    Job Close Date (posting closes at midnight)06/20/2025

     

    Open Until FilledNo

     

    Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday

     

    Normal Work Hours Start8:00AM

     

    Normal Work Hours End5:00PM

     

    Posting NoticesYou will be required to electronically attach a resume and cover letter to your application.

     

    Legal and Required Notices

     

    Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.

     

    Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

     

    Why work @ Texas State?

     

    • Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!

    • Generous paid time off: vacation, holidays, sick days and many more!

    • Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program

    • Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.

    • An inclusive Bobcat community: join our many social networks offered on and off-campus

    • Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

     

    By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, welcoming, and growing universities in the nation.

     

    Quick Linkhttps://jobs.hr.txstate.edu/postings/52862

     

    Applicant Document