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Position Information

**Position Title** Office Assistant

**Posting Category** Part-Time Staff

**Starting Hourly Rate Range** $16.87-$21.93

Faculty Position (if applicable)

About Harford Community College

Harford Community College (HCC) has been a vital part of Harford County since 1957. As a mid-sized, comprehensive institution, we’re committed to delivering high-quality education and cultural enrichment to our community. Our mission is to provide relevant, accessible education and training that connects individuals to opportunities in an ever-evolving world. As an Achieving the Dream institution, HCC is part of a national network dedicated to enhancing student success in community colleges. To learn more about our vision and values, visit our website (https://www.harford.edu/about/get-to-know-harford/index.php) .

Affirmative Action and Equal Employment Opportunity Statement

Harford Community College is committed to the principles of Affirmative Action and Equal Employment Opportunity. It is the policy of Harford Community College not to discriminate against applicants on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by law with regard to any employment practices. HCC is an EEO and ADA/ADAA employer, including disability and protected veteran status.

Benefits

Benefits include:

Eligible to earn paid Sick and Safe leave. Required participation in Maryland State Retirement Pension. Eligible to participate in two optional retirement plans (403b & 457b).

Job Description

The Office Assistant provides administrative and clerical support for the Offices of Accessibility and Student Wellbeing (OSW), including assisting students and providing customer service for in-person visitors and by phone.

Duties include preparing and distributing a variety of documents; data entry; establishing and maintaining files; assisting with purchase requisitions, budget records, meeting arrangements, and other support tasks; receives visitors and telephone calls, schedules appointments, and provides general information in response to inquiries; managing bulletin boards content; reporting building issues to the building manager; and performing other duties as assigned.

Employees of Harford Community College, including instructors for online and virtual courses, must be residents of Maryland or the contiguous states of Delaware, Pennsylvania, Virginia, West Virginia or the District of Columbia; non-residents are expected to relocate to meet this requirement.

Required Education

A high school diploma or GED

Required Experience

At least two (2) years of experience working in an administrative and or office support role.

Required Knowledge, Skills, & Abilities

+ Proficiency in a Windows-based environment, including Microsoft Office 365 (Outlook, Word, PowerPoint); intermediate Excel skills required (e.g., data filtering, and basic analysis)

+ Experience using Adobe Sign for document management and signature workflows

+ Familiarity with Simplicity Accommodate or similar scheduling and case management software

+ Strong front-line customer service skills and ability to work effectively with diverse student populations

+ Excellent verbal and written communication skills, with the ability to clearly explain processes and requirements to students and families

+ Ability to screen documents, tracking student registration tasks, and monitor faculty accommodation memos

+ Comfort performing initial intakes and scheduling appointments for mental health counseling and other support services

+ Ability to provide administrative support for multiple departments and assist with event planning and coordination

Preferred Qualifications

+ Experience using Banner or other Student Information System or large database; and experience with Argos or other reporting program are preferred.

+ At least three (3) years of recent experience working in a role with direct progressive responsibility for providing primary and comprehensive administrative and office support to someone in a leadership level position.

**Hours per Week** 20

General Weekly Work Schedule

20 hours per week, scheduled Monday through Friday; final work schedule to be determined by the supervisor.

Posting Detail Information

**Posting Number** 2025-025PTS

**Number of Vacancies** 1

Open Date

**Close Date** 06/09/2025

**Open Until Filled** No

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. *Are you currently a resident of Maryland or the contiguous states of Delaware, Pennsylvania, Virginia, West Virginia or the District of Columbia, OR are you willing to relocate?

2. Yes

3. No

4. *Do you have any experience using Banner or other Student Information Systems?

5. Yes

6. No

7. *Do you have experience utilizing Adobe Sign for managing documents and coordinating signature approval workflows?

8. Yes

9. No

10. *What is your skill level in Microsoft Excel, including spreadsheet management, data analysis, and report creation?

11. No Experience

12. Beginner

13. Intermediate

14. Proficient/Expert

15. *Are you proficient in using Windows-based computer systems?

16. Yes

17. No

18. *How many years of experience do you have in an administrative and/or office support role?

19. Less than 2 years of experience

20. 2 years of experience

21. 3-4 years of experience

22. 5 or more years of experience

Documents Needed to Apply

Required Documents

1. Resume

2. Cover Letter

Optional Documents

401 Thomas Run Road

Bel Air, Maryland 21015

443-412-2310 | [email protected]

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