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Executive Secretary

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Robotics department is seeking a professional, experienced, and highly organized Executive Secretary to provide high-level administrative support to the Department Chair and the broader department. In this vital role you will be responsible for complex calendar management and coordination of high-level meetings. You will play a key role in faculty recruitment and advancement processes. This on-site position reports to the Unit Administrator and offers the opportunity of one remote workday per week depending on departmental priorities and supervisor approval.

View the full postinghere (https://docs.google.com/document/d/1Vrnjof\_LAvQDky61gdrxGFeLhZH7pmzA/edit?usp=sharing&ouid=109077257009109671177&rtpof=true&sd=true) .

Who We Are

Michigan Engineers are world-class educators, researchers, students and staff who strive to build a people-first future. As part of a top national public research institution, Michigan Engineering's mission is to provide scientific and technological leadership to the people of the world, develop intellectually curious and socially conscious minds, create collaborative solutions to societal problems, and promote an inclusive and innovative community of service for the common good.

Responsibilities*

+ Manage and maintain the Chair's calendar

+ Coordinate recurring department meetings

+ Plan and execute Chair-led events

+ Organize all aspects of faculty search, casebooks, and promotion and tenure processes

+ Organize and approve conference room reservations

+ Assist with Faculty and non-employed student reimbursements

+ Other Administrative support as needed

Required Qualifications*

+ High School diploma or equivalent

+ 5 years or more administrative support, preferably supporting senior leadership

+ Demonstrated proficiency with calendar and meeting management

+ Proven ability to manage confidential and sensitive information

+ Strong attention to detail

+ Strong written and communication skills

+ Comfort with interacting with diverse stakeholders including, faculty, staff, students, and external partners

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

U-M EEO Statement

The University of Michigan is an equal employment opportunity employer.

Job Detail

Job Opening ID

264076

Working Title

Executive Secretary

Job Title

Executive Secretary

Work Location

Ann Arbor Campus

Ann Arbor, MI

Modes of Work

Onsite

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

College Engineering

Department

CoE Robotics

Posting Begin/End Date

5/30/2025 - 6/13/2025

Salary

$65,000.00 - $75,000.00

Career Interest

Administration