• Executive Assistant

    University of Michigan (Ann Arbor, MI)


    Executive Assistant

    How to Apply

    A cover letter and resume are important submissions for the hiring team to get a sense of your experience. A cover letter is required to be considered for this position. In the cover letter, please let us know how this position will align with your career aspirations and skills. Submit both a cover letter and resume as one file (because of system limitations).

     

    For questions about this role or accommodation requests, contact [email protected] .

    Job Summary

    The University of Michigan Center for Innovation (UMCI) in Detroit is a transformative initiative dedicated to expanding access to education, promoting innovation, and supporting inclusive economic development. By offering graduate education, workforce training, research collaborations, and community engagement, UMCI serves as an important bridge between academia, industry, and the broader Detroit community advancing the city's growth as a hub for talent and opportunity.

     

    Reporting to the Director of Administration and Finance the Executive Assistant plays a key role in supporting this mission. You will manage complex scheduling, coordinate travel and events, handle confidential matters, and assist with procurement, HR tasks, and special projects. By ensuring the smooth execution of executive functions and operational processes, the Executive Assistant contributes directly to the success and impact of UMCI's work in Detroit.

     

    The position is designed as a hybrid role (#LI-Hybrid ) with a blend of remote and onsite responsibilities.

     

    View full job description (https://docs.google.com/document/d/1\_T31I95MVfwo18YEGVtoImzmsi6Vx-zx/edit?tab=t.0)

     

    Why Work at Michigan?

     

    In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:

     

    + Generous time off

    + A retirement plan that provides two-for-one matching contributions with immediate vesting

    + Many choices for comprehensive health insurance

    + Life insurance

    + Long-term disability coverage

    + Flexible spending accounts for healthcare and dependent care expenses

    Responsibilities*

    + Provide comprehensive scheduling support to the Director, manage a complex calendar (scheduling in-person meetings, virtual meetings, and conference calls)

    + Handle confidential matters using your knowledge of organization practices

    + Coordinate travel and reconcile expenses

    + Represent UMCI to a broad range of individuals through various modes of communication

    + Support procurement, financial transactions (Pcards, journal entries), and Request for proposals (RFP) processes

    + Serve as liaison across internal and external stakeholders

    + Coordinate logistics of in-person meetings, conferences, and events including room reservations, catering, materials preparation, calendar coordination of participants

    + Manage projects and new initiatives as assigned

    + Assist in managing projects and deadlines and improving workflow

    Required Qualifications*

    + High School Diploma or equivalent

    + 5+ years of related experience supporting top level leaders or executives

    + Advanced proficiency in project management/organizational best practices

    + Advanced proficiency in Google Workspace (Docs, Sheets, Slides, and Drive), Microsoft Office, and Zoom

    + Experience interpreting and implementing organizational policies and procedures.

    + Experience handling sensitive and confidential information with integrity, ethical, and professional standards

     

    Modes of Work

     

    The work requirements allow both onsite and offsite work and an employee has an expected recurring onsite presence. On occasion, the employee may be required and must be available to work onsite more frequently if necessitated by unit leadership or their designee and/or the job requirements.

     

    Application Deadline

     

    Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

     

    U-M EEO Statement

     

    The University of Michigan is an equal employment opportunity employer.

     

    Job Detail

     

    Job Opening ID

     

    263997

     

    Working Title

     

    Executive Assistant

     

    Job Title

     

    Executive Secretary

     

    Work Location

     

    Ann Arbor Campus

     

    Ann Arbor, MI

     

    Modes of Work

     

    Hybrid

     

    Full/Part Time

     

    Full-Time

     

    Regular/Temporary

     

    Regular

     

    FLSA Status

     

    Nonexempt

     

    Organizational Group

     

    Um Ctr Innov Detroit

     

    Department

     

    UM Ctr Innovation in Detroit

     

    Posting Begin/End Date

     

    5/22/2025 - 6/05/2025

     

    Salary

     

    $65,000.00 - $75,000.00

     

    Career Interest

     

    Administration