• Project Coordinator

    All American Do It Center (Tomah, WI)


    Company Overview

     

    Americon is a self-performing General Contractor that performs multiple contract types (design-build, Construction Manager, and traditional lump-sum). We design and build multi-family/assisted living facilities, office buildings, churches, agricultural structures, industrial buildings, and much more! Our project/contract prices range from $1,000 to $40 million dollars.

     

    Americon is a construction and development firm that builds relationships from instilling confidence. Over 40 years, Americon has constructed almost every type of building imaginable, while retaining and developing the finest craftsmen possible.

     

    Our services range from selecting a piece of land to hanging the last door. We are one of Western Wisconsin’s largest multi-family builders, having constructed thousands of apartment units and hundreds of thousands square feet of office/retail space.

    Job Summary

    Job Title Project Coordinator

     

    Reports To Vice President Construction, Vice President Operations, and President

    Position Summary:

    This position is primarily administrative in nature and will work with project teams to assist with the coordination of various project documents. This position requires individuals with a high propensity toward organization, focus on detail, and strong ability to multi-task.

    Essential Functions:

    Project Start Up

    + Obtain Certificates of Insurance from subcontractors and work with Americon’s insurance carrier for approvals

    + Ensure the Builder’s Risk policy is obtained

    + Verify building permit is received

    + Manage and maintain Project Contact Directory

    + Ensure all subcontractors and suppliers have a PO or subcontract signed and returned

    + Create submittal logs

    + Manage and maintain drawings & specification distribution

    In progress projects

    + Assist Project Manager with RFIs

    + Maintain RFI statuses

    + Log responses to RFI

    + Distribute responses

    + Certified Payroll

    + Obtain and track Americon and subcontractor certified payroll reports

    + Distribute to Owner or A/E

    + Submittals

    + Assist PM with submittal processes

    + Verify due dates

    + Assign submittal workflow

    + Responsible for ensuring submittals are received from subcontractors and suppliers per the established due dates

    + Administration work flow

    + Monitor new and existing Subcontractor Certificates of Insurance for expiration dates and request renewals

    + Collect W9s

    + Prepare for bid submissions with PM

    + Gather all bid forms, bid bonds, references, presentation’s, submit bids, etc.

    + Lien Waiver Tracking (Monitor outstanding lien waivers and follow-up on collection)

    + Assist with general accounts payable data entry as needed

    + Assist the project team with miscellaneous administrative work (e.g. creating folders, creating superintendent binders, running reports, printing large sets of drawings, etc.) Closeouts

    + Responsible for the creation, submittal, and acceptance of the Operations and Maintenance Manuals (O&M) (e.g. warranty letter, extra material, asbestos letter, training)

    + Work with Owner and A/E on full acceptance of O&M Manual

    + Assemble O&M manuals

    + Create Americon’s Warranty Letter

    + Track extra material

    + Collect and submit Affidavits of Compliance

    + Complete project completion summary

    + Other duties as assigned

    POSITION QUALIFICATIONS:

    + Detail oriented and ability to work with great accuracy

    + Diverse understanding of construction project administration

    + Careful and deliberate with due dates and deadlines

    + Able to work with a variety of people in a fast-paced, team-oriented environment

    + Able to communicate with tact and diplomacy, both orally and in writing, using proper spelling, grammar, and punctuation

    + Able to learn fast and adapt quickly

    + Time management skills, able to prioritize daily workload while planning ahead for larger projects

    + Self-starter and able to multi-task

    Job Qualifications:

    + Associate’s degree in Construction Management preferred

    + 3-5 years Construction Project Coordination preferred

    + General accounts payable experience preferred

    + Valid driver’s license

    Travel:

    Travel is local during the business day, although some tasks may require short driving for bid running

     

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