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Details

**Open Date** 05/30/2025

**Requisition Number** PRN42064B

**Job Title** Coordinator, Administrative Program

**Working Title** Administrative Program Coordinator

**Job Grade** D

**FLSA Code** Administrative

**Patient Sensitive Job Code?** No

**Standard Hours per Week** 40 Hours

**Full Time or Part Time?** Full Time

**Shift** Day

Work Schedule Summary

Full time in the office Monday – Thursday 9 am to 5 pm

Fridays: remote

**VP Area** Academic Affairs

**Department** 01687 - BUSINESS SCHOLARS

**Location** Campus

**City** Salt Lake City, UT

**Type of Recruitment** External Posting

**Pay Rate Range** $55,621/ Annually

**Close Date** 08/30/2025

Priority Review Date (Note - Posting may close at any time)

Job Summary

This role coordinates the administrative and logistical aspects of Eccles Global learning abroad programs to ensure the smooth planning and execution of international experiences. The position involves supporting faculty and students in program preparation, budget management, and travel arrangements. This is not a remote position; it requires four days on-site and one hybrid workday each week. Occasional international travel may be necessary based on program requirements and with supervisor approval.

Responsibilities

+ **Administrative Support:** Provide general administrative support for Eccles Global programs to ensure smooth daily operations. This includes managing program documentation and records, coordinating travel itineraries and accommodations, scheduling meetings, maintaining program calendars, handling correspondence, Concur, and assisting with other tasks as assigned.

+ **Work with Campus Partners and Providers:** Serve as a liaison to international partners to support faculty and students. Ensure all partnership agreements go through the proper approval channels and handle related contract management tasks to maintain compliance and organization.

+ **Learning Abroad:** Coordinate with the Office of Learning Abroad to oversee student applications in the Terra Dotta, student travel insurance, etc.

+ **Faculty Coordination:** Collaborate with faculty program leaders to organize program details and ensure they have the support needed for successful program delivery. Serve as a liaison between faculty and external providers by assisting with itinerary planning, academic material preparation, and other logistical needs.

+ **Pre-Departure Orientation Support:** Provide assistance for comprehensive pre-departure orientation meetings, ensuring students and faculty receive all essential information. Serve as a primary point of contact for student questions and concerns before departure.

+ **Budget Analysis and Tracking:** Conduct cost analyses and maintain detailed budget tracking for each learning abroad program. Monitor program expenditures, generate budget reports, and coordinate with vendors to ensure cost-effective operations.

+ **Reimbursements:** Ensure timely submission of all reimbursement requests for faculty and Eccles Global staff and follow up to facilitate prompt processing.

Minimum Qualifications

Bachelor’s degree in a related field or equivalency (one year of education can be substituted for two years of related work experience), plus one year of directly related experience

Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

**Type** Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.