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Coordinator, Board Relations and Special Projects

WFH Flexible • New York, NY (http://maps.google.com/maps?q=New+York+NY+USA+10018) • Administration

Job Type

Full-time

Description

The Coordinator of Board Relations and Special Projects serves as the key point of communication and coordination between GMHC’s Executive Management, Board of Directors Chairperson, and the housing development consultants and partners. This individual ensures that board priorities align with the mission, strategy, and operations of the organization, which includes its housing initiatives.. Will support effective governance, facilitate strategic housing projects, and maintenance of relationships with developers, community stakeholders, and funding agencies.

ESSENTIAL JOB FUNCTIONS

Board Engagement & Governance Support

+ Serve as the primary communication conduit between the Board Chairperson/Vice-Chairperson and Executive Staff.

+ Prepare and distribute board meeting materials, reports, agendas, and minutes.

+ Support board committees related to housing, development, finance, and governance.

+ Track and follow up on board action items and strategic initiatives.

+ Assist with on boarding and orientation for new board members.

Housing Development Coordination

+ Act as liaison between internal teams and external housing developers, consultants, and community partners.

+ Monitor progress of housing development projects and provide regular updates to the BOD Chairperson, Executive Team and housing consultants.

+ Coordinate and support grant writing, applications, and reporting related to housing initiatives.

+ Assist in planning, permitting, community engagement, and compliance efforts.

+ Ensure alignment of development activities with organizational mission and strategic plan.

Strategic & Administrative Support

+ Conduct research, prepare briefing documents, and draft communications for leadership and the board.

+ Maintain project timelines, dashboards, and records of development activity.

+ Assist in evaluating potential housing development opportunities and partnerships.

+ Support fundraising and advocacy efforts related to affordable housing.

EDUCATION AND CERTIFICATION

+ Associate’s degree required, with a minimum of five (5) years of progressively responsible experience in one or more of the following areas: nonprofit administration, affordable housing development, board governance, or community development.

+ Bachelor’s degree is strongly preferred, particularly in public administration, urban planning, nonprofit management, or a related field.

Requirements

SPECIAL SKILLS AND KNOWLEDGE

+ Bilingual in Spanish is preferred.

+ Demonstrated knowledge of affordable housing development, including financing mechanisms and government funding streams.

+ Familiarity with federal, state, and local housing policies and programs, including HUD and NYCHA regulations.

+ Strong cultural competency and ability to engage effectively with diverse communities.

+ Excellent communication and interpersonal skills, with the ability to manage multiple priorities and deadlines in a dynamic environment.

+ Exceptional organizational skills and attention to detail.

+ Proven ability to interpret, synthesize, and present complex information to a range of stakeholders, including senior leadership, board members, and external partners.

+ High level of professionalism, sound judgment, and discretion in handling sensitive matters.

TECHNICAL SKILLS

Microsoft Office Suite - Intermediate to advanced proficiency in the following suite applications:

+ Word: Skilled in document creation, formatting, and collaborative editing.

+ Excel: Proficient in data entry, spreadsheet management, use of formulas, pivot tables, and creating visual data representations.

+ PowerPoint: Experienced in designing clear, engaging presentations tailored to varied audiences.

+ Outlook: Efficient in managing email communications, scheduling meetings, and coordinating calendars.

+ Project Management Software

+ Proficient in using project management tools such as Asana, Trello, or comparable platforms to track progress, assign tasks, manage timelines, and collaborate across teams.

CRM and Database Systems

+ Experience working with customer relationship management (CRM) and database systems such as Salesforce, Raiser’s Edge, or similar platforms. Capable of maintaining accurate records, generating reports, and leveraging data to support outreach, development, and compliance efforts.

Digital Communication Tools

+ Comfortable using Zoom, Microsoft Teams, and other virtual platforms for meetings, presentations, and collaboration.

WORK ENVIRONMENT & SCHEDULE

This is a hybrid role that requires both in-office and remote work, as outlined by the supervising manager. Schedule flexibility is essential, including:

+ Availability to work occasional evenings, especially on Tuesdays and Thursdays.

+ Occasional weekend work may be required based on program or organizational needs.

+ Mandatory participation in the annual AIDS Walk New York event.

PHYSICAL DEMANDS

While carrying out the responsibilities of this role:

+ This position primarily involves sedentary work, including extended periods of sitting, video conferencing, and computer use.

+ Must be able to navigate a standard office environment and participate in occasional in-person meetings or events.

+ Requires sustained attention and mental concentration to analyze information, solve problems, and manage concurrent projects under tight deadlines.

GMHC supports a racially and gender-diverse environment which contributes to a positive and inclusive atmosphere. Working at GMHC requires a demonstrated awareness of and commitment to the concerns of the breadth of the communities that we serve.

GMHC is committed to fostering an inclusive, racially, and gender-diverse workplace and seeks candidates dedicated to promoting equity and social justice within our community.

Salary Description

$60,000 - $70,000 (DOE)