• Administrative Assistant

    Banco Popular Puerto Rico (San Juan, PR)


    Date: May 30, 2025

    Location:

    San Juan, PR

     

    Company: Popular

     

    Workplace Type: Hybrid

     

    Administrative Assistant

     

    Job Type

     

    Full Time Non-Exempt

     

    Work Schedule

     

    Monday to Friday from 8:00 a.m. to 5:00 p.m.

    General Description

    Analyzes and controls administrative process to facilitate and simplify operations and verifies compliance with established procedures to achieve the Administration unit results.

     

    Essential Duties and Responsibilities

     

    + Provide general administrative support including mailing, scanning, faxing, and copying to management.

    + Compiles data, and types statistical reports, presentations and proposals.

    + Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records minutes of meetings.

    + Gives support to assure the compliance of established objectives, plans, and procedures.

    + Gives orientation to clients about unit services.

    + Performs administrative tasks (i.e. request reimbursements, payments) representing the company.

    + Creates and maintains databases and spreadsheet files.

    + Arranges complex and detailed itineraries and compiles documents for meetings.

    + In some cases, negotiate with vendors, government agencies, external consultants about availability, time, service due date, and service charge (within an authorized margin of discretion).

    + Maintain office supplies for the department.

    Supervisory Responsibilities:

    This job has no supervisory responsibilities.

    Education

    Completion of at least60 credits approved from a university or Accredited Institution or equivalent combination of education and experience.

    Experience

    At least two (2) years of administrative tasks and customer service.

    Other Qualifications

    + Excellent communication skills in both English and Spanish, both oral and written is a must have.

    + Knowledge of MS Office 365 applications such as Outlook, Excel, Word, Teams, SharePoint and Power Point are a must have.

    + Ability to set priorities, simultaneously handle multiple tasks and meet established deadlines.

    + Ability to identify problems, analyze their causes and resolve them in a timely and accurate manner.

    + Ability to work with minimal supervision and delivery dates.

    + Ability to adapt to changes.

    + Focused on achieving results through collaboration and teamwork.

    + Skills to develop and maintain good relationships with clients, anticipate their needs, present alternatives to solve situations and provide follow-up to agreements reached.

     

    Values

     

    1. Passion for People

    3. Succeed Together

    2. Own Every Moment

    4. Build the Future

     

    Important:The candidate must provide evidence of academic preparation or courses related to the job posting, if necessary.

    ABOUT US

    Popular is Puerto Rico’s leading financial institution and have been evolving since it was founded over a century ago. From a small bank it has developed into a large corporation that offer a wide variety of services and financial solutions to our customers, with presence in the United States, the Caribbean and Latin America.

     

    As employees, we are dedicated to making our customers dreams come true by offering financial solutions in each stage of their life. Our extensive trajectory demonstrates the resiliency and determination of our employees to innovate, reach for the right solutions and strongly support the communities we serve; therefore, we value their diverse skills, experiences and backgrounds.

     

    We reaffirm our commitment to always offer essential financial services and solutions for our customers and communities, including during emergency situations and/or natural disasters. Popular’s employees are considered essential workers, whose role is critical in the continuity of these important services even under such circumstances. By applying to this position, you acknowledge that Popular may require your services during and immediately after any such events.

     

    If you have a disability or need more information about requesting an accommodation, please contact us [email protected] email inbox is monitored for such types of requestsonly. All information you provide will be kept confidential and will be used only to the extent required to provide needed exemptions or reasonable accommodations. Any other correspondence will not receive a response.

     

    Are you ready for a rewarding career?

    Popular is an Equal Opportunity Employer

    Learn more about us at www.popular.com and keep updated with our latest job postings atwww.jobs.popular.com.

     

    Connect with us!

     

    LinkedIn (http://www.linkedin.com/company/banco-popular-de-puerto-rico) | Facebook (http://www.facebook.com/popular/) | Twitter (http://twitter.com/popular?lang=es) | Instagram (http://www.instagram.com/popular.pr?igshid=ykmhge270ti5communitybank/)

     

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