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Job Description

The New York City Housing Authority (NYCHA) is the nation’s oldest and largest public housing authority with more than 177,000 apartments, and responsibility for administering a citywide Section 8 leased housing program that serves over 200,000 additional tenants. NYCHA’s mission is to provide quality housing for New Yorkers that is sustainable, inclusive, and safe, while fostering opportunities for economic mobility.

NYCHA’s Asset & Capital Management (A&CM) Division leads the Authority’s capital, sustainability and resiliency programs that comprise a $5 billion capital projects portfolio – one of the largest in NY State – as well as range of activities related to property modernization and strategic asset management. A&CM aims to preserve and modernize NYCHA buildings and apartments through strategic portfolio planning, comprehensive design standards, innovative financing and project delivery models, strong partnership with NYCHA residents and other stakeholders, and effective program and project management of capital investments. The Division also positions NYCHA’s housing portfolio for the future by piloting and scaling-up sustainable and resilient technologies and practices, improving residents’ quality of life while enhancing building performance. The work culture of the Division is strongly customer service oriented, collaborative and delivery focused.

A&CM’s Capital Programs is responsible for end-to-end management of over 500 active modernization projects across the Authority's properties throughout the city. These investments are necessary to ensure effective building performance and good living conditions for residents, and include modernization of building systems, interiors and exteriors, apartments, and grounds. The current portfolio focuses on heating systems, roofs, brick facades, CCTV and layered access controls, entryways, flood protection and resiliency, community centers, lighting and playgrounds and emergency responses. Capital projects utilize a range of delivery methods and procurement approaches, and various funding sources with budgets ranging from $100,000 to up to $100 million per project.

The Vice President for Project Management is seeking to hire a Senior Director for Project Management to oversee a portfolio of over 100 capital projects valued at over $1 billion and ensure that they are executed effectively and meet NYCHA’s standards for quality, cost-efficiency, timeliness, safety and stakeholder engagement. This position will also manage emergency responses on NYCHA’s behalf.

The Senior Director will play a critical role in managing relationships with external contractors, and internal teams. The initial focus will likely include roofing replacements, heating system replacement, underground infrastructure, community center renovations, and other component-based capital improvements. The Senior Director will also contribute more broadly across A&CM’s capital program and project management approaches and activities. The ideal candidate will bring expertise in construction management, project controls, and public-sector procurement, coupled with strong leadership and collaboration skills. The Senior Director reports to the Vice President for Project Management and will oversee approximately 40 NYCHA project management staff and staff augments.

Key day-to-day responsibilities include:

- Direct activities and monitor performance of Deputy Directors, Project Managers, Assistant Project Managers and Staff Augmenters as they execute all phases of multiple, capital construction projects within the New York City limits.

- Enforce schedule milestones, project controls and performance indicators for the management of capital projects.

- Identify and implement corrective action for projects with cost, schedule, scope, quality, safety, personnel, legal or other issues.

- Review, approve, and provide project and portfolio status reports. Track key performance indicators to identify and mitigate potential risks early.

- Enforce accuracy of project data, i.e., projects details, schedules, project documentation, etc., as maintained within and reported through NYCHA’s project management software.

- Identify and evaluate potential emergencies per established criteria and mobilize appropriate consulting and construction resources in response. Report status updates to executive management, stakeholders, and officials in a timely manner.

- Ensure that the emergency response team is available for out-of-hour management of emergencies until they have been stabilized and/or abated.

- Review and approve key program documents such as RFQs/RFPs, contracts, task orders, change orders, and payment applications to ensure compliance with NYCHA standards and external regulations.

- Ensure sufficient vendor and contractual capacity to effectively execute programs.

- In collaboration with peers, develop, implement and maintain project and program management guidelines and initiatives.

- Develop and maintain relationships with internal and external project stakeholders. These can include, but are not limited to other NYCHA departments, elected city and state officials, residents, utility providers, and other government agencies (e.g., DOB, FDNY, DEP, DASNY).

- Assist in developing multi-year Capital Plans.

- Provide key support in areas such as: project planning and budgeting, data integrity, policies and procedures, human resources, logistics of equipment and vehicles, and procurement of architects/engineers, construction contractors, construction managers, and special inspectors.

- Prepare and make presentations for the Vice President, Executive Department, elected officials and community groups as required/requested.

Key Competencies

- Strategic Leadership: Team Leadership: Leading cross-functional teams, fostering collaboration, and ensuring effective communication.

- Data-Driven Decision Making: Experience leveraging performance metrics, data analysis, and project controls to optimize program outcomes and improve processes.

- Communication & Stakeholder Management: Exceptional communication skills, with the ability to present complex information clearly to internal leadership, external contractors, and government officials. Skilled in building relationships and fostering collaboration across divisions and agencies.

- Operational Excellence & Problem Solving: Adept at identifying risks and implementing mitigative strategies to ensure programs remain on track. Strong problem-solving skills and the ability to manage competing priorities effectively.

NOTE: Due to the existence of a civil service list, candidates must have permanent civil service status in the title of Administrative Project Manager to be considered.

NOTE: This position is open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate in your cover letter that you would like to be considered for the position under the 55-a Program. For detailed information regarding the 55-a Program, click on the link below:

https://bit.ly/55aProgram

Additional Information

1. INTERAGENCY TRANSFERS INTO NYCHA OF THOSE PERMANENT IN TITLE ARE NOT PERMITTED IN THE FACE OF AN ACTIVE AND VIABLE NYCHA PROMOTION LIST OR PREFERRED LIST FOR THE SAME TITLE.

2. Candidates with permanent civil service status in the titles of Administrative Engineer and Administrative Construction Project Manager will be also considered.

3. Employees serving in the titles of or who meet the qualification requirements for Administrative Architect will also be considered.

4. NYCHA employees applying for transfer, promotional, title or level change opportunities must have served a period of one year at current location and in current title and level (if applicable).

5. NYCHA residents are encouraged to apply.

6. NYCHA provides benefits that include a choice of medical coverage plans, deferred compensation plans and a defined pension benefit plan as a member of the New York City Employees’ Retirement System (NYCERS).

Please read this posting carefully to make certain you meet the minimum qualification requirements before applying to this position.

ADMINISTRATIVE PROJECT MANAGER - 83008

Qualifications

1. A baccalaureate degree from an accredited college in engineering, engineering technology, architecture, landscape architecture, architectural technology, construction, construction management, construction technology, sustainable design, urban planning, urban studies, city planning, transportation planning, business administration, or public administration, and five years of full-time satisfactory experience in the planning, administering or expediting of engineering design, and/or construction, or coordinating a very large engineering project, two years of which must have been in an administrative, managerial, executive or supervisory capacity; or

2. A four year high school diploma or its educational equivalent and nine years of experience as described in "1" above; two years of which must have been in an administrative, managerial, executive or supervisory capacity; or

3. Education and/or experience equivalent to "1" or "2" above. One year of experience credit will be given for: (a) each 30 semester credits of college or university education leading to a bachelor's degree from an accredited college or university in engineering, engineering technology, architecture, landscape architecture, architectural technology, construction, construction management, construction technology, sustainable design, urban planning, urban studies, city planning, transportation planning, business administration, or public administration; (b) An accredited Master's degree in one of the disciplines described in "1" above; (c) a Juris Doctor degree, or (d) a valid New York State license as a Professional Engineer, Registered Architect or Landscape Architect. However, all candidates must have the two years of the administrative, managerial, executive, or supervisory experience as described in "1" above.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Salary Min: $180,000.00

Salary Max: $190,000.00