"Alerted.org

Working Title: Office and Administrative Specialist Senior

Job Class: Office and Administrative Specialist Senior

Agency: Board of Peace Officers Standards and Training

+ **Job ID** : 86571

+ **Location** : St. Paul

+ **Telework Eligible** : No

+ **Full/Part Time** : Full-Time

+ **Regular/Temporary** : Unlimited

+ **Who May Apply** : Open to all qualified job seekers

+ **Date Posted** : 05/30/2025

+ **Closing Date** : 06/06/2025

+ **Hiring Agency/Seniority Unit** : Board of Peace Officers Standards and Training

+ **Division/Unit** : Board of Peace Officers Standards and Training / Executive Support

+ **Work Shift/Work Hours** : Day Shift

+ **Days of Work** : Monday - Friday

+ **Travel Required** : No

+ **Salary Range:** $21.90 - $29.65 / hourly; $45,727 - $61,909 / annually

+ **Classified Status** : Classified

+ **Bargaining Unit/Union** : 206 - Clerical/AFSCME

+ **Work Area** : Post Executive Office

+ **FLSA Status** : Nonexempt

+ Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The Peace Officer Standards and Training Board is looking for their next administrative professional. This position provides administrative support to the executive director, the POST Board chair, the board members, and their committees to ensure board activities are accomplished efficiently and effectively, and in accordance with open meeting law and other regulations. This position is the designated meetings coordinator and certified purchased for the agency. This position additionally provides support to many POST committees, including complaint investigation, standards, executive, public safety advisory, advisory rules, and board staff.

Minimum Qualifications

+ Ability to respond effectively to clients, coworkers, and customers who have questions about agency operations and procedures (in person, in writing, on the phone, and through presentations and other electronic correspondence.

+ Knowledge of standard computer software programs for word processing, spreadsheets, and databases sufficient to create, modify, and protect files.

+ Database management sufficient to set up and run basic queries, review, and analyze data, and identify problem areas in areas which may include data, formulas, or security.

+ Word processing skills sufficient to create, edit, and finalize emails, memos, and letters for both internal and external customers.

+ Knowledge of accounting principles and practices sufficient to analyze, interpret, and prepare financial information, records, and reports

+ Skills in business grammar, spelling, and punctuation to write, develop and edit reports, letters, procedures, presentations, and other documents.

+ Skills in recording proceedings verbatim manually or with specialized equipment, transcribing the notes, editing, and assembling transcripts and records.

Preferred Qualifications

+ Three or more years’ experience as an administrative assistant, office manager or similar occupation that included budget management and meeting or event logistics.

+ Knowledge of POST Board functions including operations, organizational structure, policies, and procedures.

+ Experience with State of Minnesota, Statewide Integrated Financial Tool (SWIFT) accounting and procurement system, or other comparable large private or government accounting system with purchasing functionality or demonstrated proficiency with a purchasing system.

+ Proven ability to maintain confidentiality of meeting records, conversations and deliberations is critical.

+ Knowledge of and experience using Salesforce software and database.

+ Experience with open meeting law implementation.

+ Ability to manage multiple tasks/projects and deadlines simultaneously.

Physical Requirements

Requires occasionally moving and transporting such articles as file folders and small tools. May need to maintain a stationary position for long periods of time while carrying out job duties.

Additional Requirements

This position requires successful completion of a background check and employment reference check.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.