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CUNY Administrative Assistant, Level 1 (Provisional) - Department of Sociology/Anthropology

GENERAL DUTIES

This position has responsibility for the operation of a major administrative College activity, or difficult administrative and secretarial work in an office with College-wide responsibilities, or in an unusually complex academic department. May perform duties described under the lower title, CUNY Office Assistant (04802). Persons in this position are accountable for rendering quality services in a respectful, courteous and professional manner. In the University's multicultural environment, incumbents provide consistent assistance to everyone.

A CUNY Administrative Assistant position will be assigned to either Level 1 or Level 2. A position assigned to Level 1, with wide latitude for the exercise of independent initiative and judgment, performs office or secretarial work in various units, following relevant departmental, College, and University procedures. A position assigned to Level 2, with wide latitude for the exercise of independent initiative and judgment, performs very complex administrative or supervisory work; may work with other College units to complete significant administrative functions (e.g., payroll, facilities, personnel, budget, records, security, etc.).

This position is in CUNY's Classified Civil Service. The full specification is available on our web site at http://www.cuny.edu/about/administration/offices/ohrm/hros/classification/ccsjobs.html

CONTRACT TITLE

CUNY Administrative Assistant

FLSA

Non-exempt

CAMPUS SPECIFIC INFORMATION

Reporting directly to the Chair, the CUNY Administrative Assistant duties include, but are not limited to:

Supervision

+ Supervises CA and Work Study staff in Department office.

+ Reviews CVs and conducts job interviews of Department CA and Work Study staff.

+ Reviews routine staff reports and reports inconsistencies to Chair.

Budget & Transaction Processing

+ Maintains departmental OTPS, Travel, and Equipment accounts and reconciles books.

+ Oversees and enables distribution of faculty, staff, and visiting faculty travel budgets.

+ Coordinates travel plans and budgets of job candidates and external faculty interviewers.

+ Coordinates book lists for courses.

+ Coordinates all Departmental budgetary expenditures, including purchasing of supplies, honorarium payment, faculty reimbursement, and payments for recruitment events.

Communication and Customer Service

+ Verifies students' transcripts, recording grades and grade changes.

+ Helps prepare class schedules, reserves rooms and equipment, and coordinates schedule changes.

+ Assists in registration activities within the department as authorized in processing add/drop forms and over tally requests.

+ Communicates with external faculty in matters of recruitment, tenure evaluation, self-study visits.

+ Coordinates and communicates faculty observation schedules for over thirty staff members.

+ Coordinates the schedule of all faculty evaluation reports required for reappointment and promotion.

+ Prepares and maintains faculty workload reports for Department, with continuous editing of report through the offices of the Dean and Provost.

MINIMUM QUALIFICATIONS

Proof of meeting qualification requirements is needed before the close of a Civil Service Examination filing period. You may be asked to provide proof of meeting these requirements at any time between your application and the close of the filing period.

1. Permanent status as a CUNY Office Assistant at Assignment Level 1 (Pay Level 3) or Assignment Level 2 (Pay Level 4).

Candidates who meet the above requirements must also meet requirements 2 and 4 after the close of the filing period.

2. Candidates must take and pass a job-related Civil Service Examination that measures critical competencies for the position.

3. Candidates must undergo a background check, including a fingerprint screening and a verification of their education and work history.

4. Candidates must demonstrate technical competence in using job-related software (e.g., word processing or other).

OTHER QUALIFICATIONS

MUST BE A CURRENT CUNY EMPLOYEE -- **CUNY ADMINISTRATIVE ASSISTANTS AND CUNY OFFICE ASSISTANTS (LEVELS 3 & 4) ONLY **

COMPENSATION

$54,789

BENEFITS

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

HOW TO APPLY

To apply, please visit http://cuny.jobs/ and enter the Job ID# in the “What” section field. Candidates must attach a resume, cover letter, and three professional references (name, title, organization, and contact information) as one file.

CLOSING DATE

June 28, 2025

JOB SEARCH CATEGORY

CUNY Job Posting: Support Staff

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

30361

Location

College of Staten Island