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Working Title:

Assistant Director of Records & Registration - MnSCU Academic Professional 3

Institution:

Saint Paul College

Classification Title:

MnSCU Academic Professional 3

Bargaining Unit / Union:

214: Minnesota Association of Professional Employees

City:

St. Paul

FLSA:

Non Job Exempt

Full Time / Part Time:

Full time

Employment Condition:

Unclassified - Unlimited Academic

Salary Range:

$27.84 - $40.82

Job Description

Job Summary:

This purpose of this position is to manage and oversee the Records Office’s daily operations (customer service, transcript order processing, records maintenance, transcript evaluation, graduation conferral, student registration, etc.), the document imaging system, and external reporting (National Student Clearinghouse, reciprocity). This position must provide complicated, specialized information regarding policies and procedures, as well as exceptional service to external customers in high pressure, high volume situations. This must be done with strict accordance to the guidelines, policies and procedures established by state and federal regulations, the Minnesota State Colleges and Universities (Minnesota State) system and Saint Paul College’s faculty and administration. This position is responsible for training, supporting, and providing work directions to the employees in the Records Office at Saint Paul College. Responsibilities include assigning and controlling the flow of work, modifying administrative procedures, assisting with hiring, and training for employees.

Job Duties:

+ Plan and direct the operational functions of the Records Office.

+ Train and provide work direction to the personnel within the Records Office.

+ Perform high-level administrative tasks.

+ Lead continuous quality improvement efforts within the Records Office by integrating industry trends and best practices.

+ Serve as the back up to the College’s Veterans Benefits School Certifying Official (SCO).

Salary Range:

The salary range for this position is $27.84 - $40.82 hourly.

Minimum Qualifications:

+ Bachelor’s degree in Business, Social Sciences or equivalent **OR** three years previous work experience in related field.

+ Thorough knowledge of higher education records and registration principles and practices, student data privacy law, computers, and general office practices.

+ Skills in computer-based technology in educational environments, including an integrated student information system.

+ Strong human relations skills sufficient to effectively lead staff (including addressing issues, coaching for improved performance and discipline).

+ Excellent oral and written communication skills to create documents and student correspondence in a clear, concise and professional tone.

+ Ability to interpret, follow, explain, and implement complex procedures and processes.

+ Excellent organizational skills with the ability to multi-task, prioritize projects and keep multiple deadlines.

Preferred Qualifications:

+ Master’s Degree in Higher Education, Student Affairs, Counseling or equivalent.

+ Three years previous work experience in Minnesota State Colleges and Universities (Minnesota State) records or registration office.

+ Practical experience with Minnesota State’s Integrated Student Record System (ISRS and Web-based applications).

+ Previous lead worker or supervisory experience.

+ Experience with a document imaging system such as Perceptive Content/ImageNow.

+ Familiarity with Minnesota State programs, policies, procedures and services.

+ Experience with policy writing and revision.

Other Requirements

All resumes must clearly address the Required Qualifications as stated above. If your skills match the required skill for this position, the department may contact you. Reference checks will be conducted for all finalists. This may include a review of documentation related to job performance and education and contact with the finalist current and/or previous employers. Applicant must be authorized to work for any employer in the United States. We are unable to sponsorship or take over sponsorship of employment visa at our institution. The successful candidate under U.S. Citizenship and Immigration Services regulations must be able to accept work in the U.S. by the day employment begins.

Work Shift (Hours / Days of work)

Monday - Friday; 8:00 AM - 4:30 PM

Telework (Yes/No)

Limited telework opportunities may be available for this position.

About

Saint Paul College was established in 1910, and we are proud to be honoring education for more than a century. SPC-Quick Facts (http://www.saintpaul.edu/about-us/quick-facts/)

Saint Paul College is committed to supporting diversity in all of its forms. Applicants representing diverse backgrounds are encouraged to apply.

We are an equal opportunity, affirmative action employer, and encourages application from underrepresented groups. Recognized as a   Beyond the Yellow Ribbon   employer offering support for veteran and military students. A member of the Minnesota State Colleges and Universities system.

Benefits Information:

At Minnesota State, we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays, Vacation Time, Sick Time, six weeks of Paid Parental Leave, low cost medical and dental insurance with low deductibles ($250 - $1500), a Pension Plan, 457(b) and 403(b) retirement plans and other retirement investment options, pre-tax medical and dental expense (with roll-over option) and dependent care accounts, employer paid life insurance, short and long term disability, as well as professional development and a tuition waiver program for employees and their dependents, etc. We promote the health and well-being of our employees and take work/life balance seriously.

Desired Start Date:

07-02-2025

Position End Date:

Open Date:

05-30-2025

Close Date:

06-09-2025

Posting Contact Name:

Tatiana Posusta

Posting Contact Email:

[email protected]