"Alerted.org

Description We are looking for an experienced Litigation Legal Secretary to join our team in San Francisco, California. This role is essential in providing comprehensive administrative and legal support to attorneys, ensuring smooth case management and efficient operations. The ideal candidate will have a strong understanding of legal processes and a proactive approach to managing deadlines and priorities.

Responsibilities:

• Coordinate attorney schedules by organizing meetings, depositions, court appearances, and travel plans while tracking filing deadlines and court requirements.

• Prepare and format legal documents, including pleadings and correspondence, ensuring accuracy and compliance with state and federal standards.

• Manage document submissions for court filings, discovery processes, arbitration, mediation, and hearings.

• Handle incoming and outgoing mail efficiently, ensuring timely delivery and proper routing as needed.

• Draft correspondence, analyze information, and arrange logistics for court reporters, expert witnesses, and other legal resources.

• Create and maintain reminder systems for deadlines and calendar events to support case preparation.

• Organize and maintain both client-specific and general files, periodically reviewing them for archiving or closure.

• Oversee conflict checks and new matter request forms, ensuring proper documentation and adherence to protocols.

• Communicate effectively with clients, maintaining confidentiality and professionalism to uphold attorney-client relationships.

• Assist with time entry, billing reviews, and document assembly, as well as any additional administrative tasks as required. Requirements • A minimum of 5 years of experience as a Litigation Legal Secretary or in a similar role.

• Proficiency in managing attorney calendars and scheduling complex legal activities.

• Expertise in creating Tables of Authorities (TOA) and Tables of Contents (TOC) for legal documents.

• Familiarity with e-filing processes for both state and federal courts.

• Strong attention to detail and organizational skills to manage multiple priorities effectively.

• Excellent written and verbal communication skills, with a focus on accuracy and professionalism.

• Ability to handle confidential information with discretion and maintain strong client relations.

• Proficiency in legal software and tools to support case management and document preparation.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .