• Administrative Assistant

    Robert Half Office Team (San Luis Rey, CA)


    Description

    Are you a master multitasker who thrives on keeping teams organized and productive? A leader in the professional services sector is in search of a detail-oriented Administrative Assistant for their office in San Luis Rey. This position offers the chance to make an immediate impact by supporting daily office operations and assisting key executives. With a variety of responsibilities, no two days will look the same, making this the perfect opportunity for a sharp, motivated professional.

    Responsibilities:

    As the Administrative Assistant, your day-to-day will include:

    + Managing schedules, arranging travel, and coordinating meetings for executives and team members.

    + Preparing and editing reports, presentations, and correspondence with professionalism.

    + Maintaining electronic and physical filing systems to ensure efficiency and easy accessibility.

    + Monitoring and restocking office supplies, liaising with vendors, and handling office invoices.

    + Acting as the first point of contact for visitors and phone inquiries, ensuring exceptional customer service.

    + Supporting event planning activities, including organizing team meetings, training sessions, or office celebrations.

    + Assisting with special projects as assigned, ensuring deadlines are met and tasks are accurately completed.

    Requirements

    + 3–5 years of administrative experience in a professional office environment.

    + Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).

    + Ability to prioritize multiple projects, meet deadlines, and maintain accuracy.

    + Strong written and verbal communication skills.

    + Professional demeanor with a positive and proactive approach to problem-solving.

    + Familiarity with CRM platforms or office productivity tools is a plus.

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .