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Overview

The Business Operations Coordinator plays a pivotal role in ensuring the seamless execution of daily tasks for aspects of a contract project. The position involves supporting cross-functional disciplines, streamlining portions of the project operations, and enhancing organizational efficiency and effectiveness. The ideal candidate thrives in a dynamic environment, is detail-oriented, and has a proactive approach.

Responsibilities

Responsibilities:

+ Track all equipment using the Quickbase system, Prelude, AQ, and communication with the factories.

+ Keep Quickbase up to date on all equipment tracking under their respective project.

+ Work with the Service Manager to complete and send Owners Manuals.

+ Receive Pick Tickets from the warehouse and update QB accordingly.

+ Enter all supply orders into Quickbase

+ Track all returns going back to vendors

+ Understanding and being able to gather all needed information for freight claims.

+ Assist in estimating when necessary.

Goal:

Learn the different aspects of the contract equipment process, including project coordination, service, billings, accounting, and any and all operational procedures. Giving the candidate a path to grow.

Ideal Candidate Will Possess the Following Skills and Abilities

Skills:

+ Experience with QuickBase, Prelude and/or AutoQuotes desirable.

+ Must be proficient in Microsoft Word and Microsoft Excel.

+ Demonstrated ability to work in a collaborative team environment;

+ Must be able to work independently while handling multiple priorities and responsibilities;

+ Must have strong problem-solving, time management, organization, and customer service skills;

+ Strong verbal and written communication skills are required;

PHYSICAL DEMANDS

While performing the duties of this job, the employee is frequently required to sit, stand, and walk; talk or hear, both in person and by telephone; use hands repetitively to handle or feel office or mechanical tools/equipment. It also requires occasional bending, stooping, kneeling, squatting, and crawling. May occasionally lift up to 25 lbs.

WORKING CONDITIONS

Office hours are from 8:30 am – 5:00 pm, Monday – Friday. May require occasional evening or weekend hours as business needs demand.

TRAVEL

This position may require occasional travel to attend training and/or conferences.

At Singer Equipment Company, we value each and every one of our dedicated staff and therefore are pleased to offer a competitive starting wage, a comprehensive benefits package including: medical, dental, vision, short term and long term disability, 401K with company match, group life insurance, flexible spending, paid time off, and paid holidays.

EOE/M/F/Veterans/Disability

Job LocationsUS-NJ-Bellmawr

Posted Date3 weeks ago(5/12/2025 4:00 PM)

Job ID 2025-2691

# of Openings 1

Category Administrative/Clerical