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Special Assistant to the Director

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Special Assistant to the Director

Salary

$84,042.78 - $101,024.84 Annually

Location

Nashville, TN

Job Type

Full-Time Civil Service

Job Number

25231E

Department

Waste Services

Opening Date

05/30/2025

Closing Date

6/9/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

Position Description

The Special Assistant to the Director performs administrative and managerial duties involved in assisting a department director with one or more administrative activities within the department. The incumbent performs related duties as required.

Waste Services is responsible for weekly curbside waste and every other week curbside recycling collection for over 151,000 customers in the urban services district as well as collection of over 200 public litter baskets in the downtown Nashville corridor. The division also operates four convenience centers where residents of Davidson County can bring waste, recycling, bulk items, food waste, household hazardous waste, and other items for recycling or disposal and eight recycling drop-off locations available to residents who do not qualify for curbside recycling collection.

Waste Services currently employs staff members working in collection, administration, customer service, education, landfill engineering, development review, and outreach.

Typical Duties

+ Performs various administrative duties assisting the Department Head.

+ Consults with the Director or his/her designee on fiscal, personnel and operational matters.

+ Provides the Director or his/her designee with any data that may be helpful in planning and decision making.

+ Serves as liaison between the Director or his/her designee and employees of the department, members of the Council, other Metro agencies, the press and/or the general public.

+ Disseminates, receives and interprets information on behalf of the Director as needed.

+ Prepares reports of a complex or sensitive nature.

+ Conducts special studies related to problems, policies and/or needs of the department and reports findings to the Director or his/her designee.

+ Coordinates activities between divisions.

+ Investigates complaints and recommends/implements solutions.

+ Follows up on complaints and requests to ensure that an expedient and appropriate response is given.

+ Participates in developing and implementing rules, regulations, and procedures for the department.

+ Participates in budget preparation.

+ Participates in management or union meetings and coordinates the investigation of union requests and grievances.

+ Attends various meetings and hearings on behalf of the Director.

Minimum Qualifications

Bachelors Degree from an accredited college or university and five (5) years of administrative experience.

*For this specific position, there will be no substitution*

LICENSES REQUIRED

Valid Driver License

Candidates with accreditations earned in a foreign institute are encouraged to apply.

Note: Per Metro Ordinance No. SO94-1078. All employees of the Metropolitan Government shall be residents of the State of Tennessee or become residents of the state within six (6) months of employment as a prerequisite to employment with the Metropolitan Government.

Preferred Experience, Knowledge, Skills, and Abilities

+ Experience working in Government Financial operations

+ Proficiency in Microsoft Office Products

We are an equal opportunity employer. All individuals, regardless of personal characteristics, are encouraged to apply. Metro Nashville is committed to selecting the most qualified candidate for each of our roles.

Metro Nashville Government respects the religious beliefs and practices of all employees and will make, on request, an accommodation for such observances when a reasonable accommodation is available that does not create an undue hardship on business operations.

Requests for ADA or other protected accommodations for the recruitment process should be directed to Human Resources at 615-862-6640.

Metro offers a generous core benefit package to eligible employees who are regularly and consistently working 20 or more hours per week. Insurance and benefit coverage is effective the first of the month after the employee has worked 30 days. Employees can change their benefits within 60 days of an eligible change in status or during Annual Enrollment. Metro also offers optional benefits from which the employee may choose. Family members, including eligible spouses, domestic partners and children, are covered under most of our benefits programs.

CORE BENEFITS

Medical: Choice of two plans; Metro pays 75% of premium

Dental: Choice of two plans; Metro pays for single coverage

Basic Life: $50,000 basic term life coverage; Metro pays 100% of premium

Pension: Formula-driven pension; 100% Metro funded; 10 year vesting for new employees

Paid Family Leave: Runs concurrently with time designated as FMLA leave (up to 30 days)

Longevity: Annual bonus beginning after 5 years of service; increases annually up to 20 years

Work Life/ Employee Assistance Program: Wide variety of counseling, referral and consultation services provided free

Other*: In-line-of-duty injury benefits, AD&D insurance, and Medical Disability eligibility after 10 years with Metro

Paid leave: (Full-time employees)

+ Vacation: 10 vacation days a year; increasing after 5 years of service (For Non Civil Service departments, contact the department's human resources office)

+ Holidays: 12 holidays per year (For Non Civil Service departments, contact the department's human resources office)

+ Sick leave: 12 days of sick leave per year

+ Other leaves: Judicial leave, military leave, bereavement leave

*See the Human Resources webpage for more details and optional benefits at nashville.gov/hr

01

Do you have a valid Driver License?

+ Yes

+ No

02

What is the highest level of education you have completed?

+ No diploma

+ High School Diploma or equivalent

+ Associate's Degree

+ Bachelor's Degree

+ Master's Degree

03

How many years of administrative experience do you have?

+ No Experience

+ One Year

+ Two Years

+ Three Years

+ Four Years

+ Five or More Years

04

Briefly describe your experience working in government financial operations. If none, please type N/A.

05

Indicate which Microsoft Office products you have proficiency in using in a work environment.

+ No Experience

+ Microsoft Word

+ Microsoft Excel

+ Microsoft Powerpoint

+ Microsoft Access

+ Microsoft Outlook

Required Question

Employer

Metropolitan Government of Nashville & Davidson County

Address

Human Resources Department 700 President Ronald Reagan Way, Suite 201 Nashville, Tennessee, 37210

Phone

(615) 862-6640

Website

http://www.nashville.gov/Human-Resources/Employment-Opportunities.aspx

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