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Gilbert Mechanical, a Legence company

For more than 40 years, it has been** **Gilbert's (https://www.gilbertmech.com/)** **mission to provide outstanding mechanical, electrical, plumbing, controls, and fire protection services in the Minneapolis/St. Paul area. Today, Gilbert employs more than 200 people in the Twin Cities market, and its clients represent a diverse range of technical market sectors, with specialization in the healthcare industry. Our fun, open and innovative culture is supported by forward thinking industry leaders who are united in collaboration and the pursuit of breakthrough ideas. Gilbert’s philosophy includes mutual respect for all individuals, application of innovation and a rigorous serve-the-customer mentality. We create a culture of teaching and learning through cross mentoring that spans generations, disciplines, interests and talents. We strive to give each person exposure to the widest array of experiences possible to help them grow further and faster than they could anywhere else.

Gilbert Mechanical Contractors is seeking a detail-oriented and motivated Accounting Associate to join our accounting team. This full-time, onsite role collaborates and will support a variety of clerical accounting tasks related to accounts receivable, accounts payable, and the general ledger.

This role requires a strong work ethic, self-motivation, the ability to meet deadlines, and excellent organizational skills. Proficiency in Microsoft Excel is required; experience with Sage 300 is a plus.

Key Responsibilities

+ Daily Deposits and Cash Receipts

+ Electronically scan and deposit all received checks daily

+ Adjust non-scannable items in bank deposit software and reconcile totals

+ Post cash receipts (checks and ACH deposits) in Sage, coded to the appropriate job or GL account

+ Research and resolve payment discrepancies

+ Accounts Receivable

+ Conduct collection calls and follow up on aged accounts receivable

+ Run D&B credit reports for new customers

+ Set up new customer accounts

+ Process credit card payments

+ Assist with month-end AR reporting and monthly billing

+ Mail monthly statements to customers with balances over 60 days

+ Direct Job Costs

+ Price and enter out-of-stock inventory into Sage 300 on a weekly basis

+ Vehicle Administration

+ Maintain and update the Vehicle Master List

+ Prepare and distribute vehicle activity reports

+ Manage gas card issuance, replacements, and user support

+ Payroll Support

+ Enter time for field employees

+ Organize and maintain PTO and expense reimbursement requests in shared folders and tracking spreadsheets

+ Reception Support

+ Provide backup phone coverage for the receptionist as needed

+ Other Duties

+ Send W-9s as requested

+ Assist with audit responses and requests from the parent company and affiliates

Requirements

+ Associate degree in Accounting, Finance, or a related field (or equivalent work experience)

+ 2+ years of experience in an accounting or administrative support role

+ Proficiency in Microsoft Excel (pivot tables, formulas, and data entry)

+ Strong attention to detail and accuracy

+ Excellent time management and organizational skills

+ Ability to prioritize tasks and meet deadlines in a fast-paced environment

+ Strong interpersonal and communication skills

+ Experience with Sage 300 or other accounting software preferred

+ Familiarity with basic accounting principles and procedures

We are unable to provide immigration sponsorship for this position.

\#LI-JS1 #LI-Onsite

About Legence

Legence, a _Blackstone Portfolio Company_ , is North America’s leading, integrated provider of energy efficiency and sustainability solutions for the built environment. Legence improves the performance of buildings, making the spaces that shape our lives healthier and more sustainable. We specialize in helping clients decrease operating costs, reduce carbon emissions, and enhance occupant well-being and productivity. From advisory services and design to construction and ongoing maintenance, we offer a comprehensive suite of Stackable Solutions™ across the entire building lifecycle. With over a century of experience, we have the expertise to implement high-performing projects with unmatched outcomes, serving industry leaders in mission-critical and other essential sectors such as data centers, semiconductors, life sciences, healthcare, education, and more.

Benefits Overview

**Health & Welfare** : Medical, dental, vision, prescription drug benefits, company-paid short term and long term disability, basic group life and AD&D, and mental wellness support through Spring Health.

**Time Off Benefits** : Paid vacation, company-paid holidays, and paid sick leave.

**Financial Benefits** : 401(k) retirement savings plan

Reasonable Accommodations

If you need assistance or accommodations during the application or interview process, please contact us at [email protected] or your dedicated recruiter with the job title and requisition number.

Third-Party Recruiting Disclaimer

Legence and its affiliates do not accept unsolicited resumes from agencies; any such submissions without a prior signed agreement authorized by Legence Holdings LLC's CHRO or Director of Talent Acquisition will not incur fees and are considered property of Legence.

Pay Disclosure & Considerations

Where pay ranges are indicated, please note that a successful candidate’s exact pay will be determined based relevant job-related factors, including any of the following: candidate’s experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws.

Equal Employment Opportunity Employer

Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.

EEO is the Law

Job Details

Pay Type** **Salary

Education Level** **Bachelor’s Degree