• Administrative Assistant/ Office Manager

    Research Foundation CUNY (New York, NY)


    Job Title: Administrative Assistant/ Office Manager

    PVN ID: BK-2505-006862

    Category: Clerical/Office Services

    Job Description

    General Description

    Brooklyn College TRiO Programs (Educational Talent Search & Upward Bound) is seeking a dependable and detail-oriented Part-Time Administrative Assistant to provide clerical and administrative support for two federally funded college-access programs. This role supports daily operations and helps ensure effective service delivery to first-generation and low-income students.

    Other Duties

    + Perform clerical tasks: data entry, filing, document preparation, and correspondence

    + Schedule meetings, prepare agendas, and record minutes

    + Maintain accurate participant files, program records, and financial documentation

    + Support event planning and coordination (workshops, student activities, etc.)

    + Serve as receptionist: greet visitors, screen phone calls, take messages, and refer inquiries

    + Process and review forms; enter data into databases and spreadsheets

    + Handle incoming and outgoing mail, order supplies, and manage inventory

    + Assist with grant compliance documentation and periodic reporting

    + Provide general administrative support to the Project Director and program staff

    Qualifications

    Core Competencies

     

    + Friendly and professional customer service skills

    + Attention to detail and accuracy in data entry and file maintenance

    + Ability to follow procedures, meet deadlines, and prioritize multiple tasks

    + Willingness to learn office systems and maintain confidentiality

    + Ability to stay calm under pressure and respond effectively to requests

    Qualifications

    + High school diploma or equivalent required; Associate’s degree or some college preferred

    + 1–2 years of relevant administrative experience (experience in education or nonprofits is a plus)

    + Proficient in Microsoft Office Suite (Word, Excel, PowerPoint); basic knowledge of database tools

    + Strong organization, communication, and time-management skills

    + Able to work independently and in a team environment

    + Commitment to supporting diverse and underserved student populations

    + Bilingual proficiency in Spanish, Haitian Creole, or Arabic is desired

    + Retired office assistants or clerical professionals interested in part-time work are encouraged to apply

     

    Additional Information

     

    + Flexible part-time schedule; occasional evening or weekend availability may be needed

    + Must be eligible to work in the U.S.

    + Staff training and professional development opportunities are available

     

    To Apply: Submit a resume and cover letter detailing your qualifications and interest in working with college-access programs.

     

    RFCUNY Benefits RFCUNY Employee Benefits and Accruals

    About the Research Foundation

    The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.

     

    RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.

     

    Equal Employment Opportunity Statement The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

     

    Key Features

     

    Department Educational Talent Search

     

    Status Part Time

     

    Pay Range $23.00-$30.00

     

    Hour(s) a week 10.00-19.00

     

    Closing Date Jul 20, 2025 (Or Until Filled)

     

    Bargaining Unit No

     

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