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Job Title: Accounts Receivable Billing SpecialistJob Description

As an Accounts Receivable Billing Specialist, you will be responsible for preparing invoices and related project documentation, including lien waivers and AIA forms. You will monitor select customer account balances and proactively initiate collections when necessary. Collaborating with project managers and service technicians to maintain billing momentum is crucial in this role. Additionally, you will utilize third-party platforms such as Ariba, Coupa, and others to submit billing, set up customer jobs in the COINS system, prepare and distribute monthly customer statements, process and post customer payments including credit cards, support project cost and profitability reporting, and communicate with customers via phone and email to resolve billing issues.

Responsibilities

+ Prepare invoices and related project documentation, including lien waivers and AIA forms.

+ Monitor select customer account balances and proactively initiate collections when needed.

+ Collaborate with project managers and service technicians to maintain billing momentum.

+ Utilize third-party platforms such as Ariba, Coupa, and others to submit billing.

+ Set up customer jobs in the COINS system.

+ Prepare and distribute monthly customer statements.

+ Process and post customer payments, including credit cards.

+ Support project cost and profitability reporting.

+ Communicate with customers via phone and email to resolve billing issues.

Essential Skills

+ Proficiency in accounts receivable, invoicing, and billing.

+ Experience with AIA billing, accounting, and reconciliation.

+ At least 4 years of experience in AR/Billing.

+ Industry experience is a must.

Additional Skills & Qualifications

+ Experience with COINS ERP is a plus.

+ Ability to learn and adapt to new systems and processes.

Work Environment

You will be part of a dynamic and growing team with a fun and growth-oriented mindset. The AR/Billing team consists of two members and there is a supportive environment with an opportunity for growth and development. The company operates primarily in Minnesota as a multi-trades contractor. The team is currently manual with invoice processing but is working on automation within the COINS system. The role is initially five days a week in the office with an option for one work-from-home day after 90 days. The team starts early, usually around 7 am. The work environment is fast-paced and offers opportunities for those seeking challenges and responsibility in full-cycle accounts payable. Training is hands-on with support available.

Pay and Benefits

The pay range for this position is $25.00 - $31.25/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in New Hope,MN.

Application Deadline

This position is anticipated to close on Jun 13, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.