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Apply here today to join a company where fun, purpose, and people come together.

Support the Events Manager in the planning, coordination, and execution of various internal and external company events, including meetings, conferences, and social gatherings.

Responsibilities

+ Event Planning Support: Assist with event logistics and communicate with vendors throughout the event planning process to ensure event details are accurate and executed as planned. This includes managing catering, décor, signage, audio/visual equipment, transportation, and Destination Management Companies. Maintain accurate records and documentation of events and results for post-event reporting and analysis.

+ Administrative & Office Support: Perform administrative tasks such as data entry, RSVP tracking, rooming lists, event registration, and responding to attendee inquiries. Help prepare and distribute event materials such as invitations, name badges, signage, and event-branded materials. Create flyers and invitations.

+ Accounts Payable Support: Create Purchase Orders and process invoices weekly.

+ Other Duties: Serve as a backup for promo ordering and perform additional duties as assigned.

Additional Skills & Qualifications

+ 1+ years of experience with Event Coordination/Administrative Support.

+ 1+ years of experience with vendor management.

+ Ability to create purchase orders and process invoices.

+ Proficiency with Microsoft Office.

+ Experience with Canva

+ Familiarity with event management software such as Smartsheet or Whova.

Work Environment

The position offers a hybrid schedule with on-site work required three days per week, specifically on Wednesdays. The contract is open-ended, with a minimum duration of six months, offering potential for longer-term engagement.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Pleasanton,CA.

Application Deadline

This position is anticipated to close on Jun 13, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.