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Job Title: Accounts Receivable SpecialistJob Description

We are seeking an experienced Accounts Receivable Specialist to manage and deliver customer billing documents promptly and accurately. This role requires ensuring alignment with contractual agreements and sales documentation, tracking incoming payments, and verifying their correct recording and processing on time.

Responsibilities

+ Deliver customer billing documents promptly and accurately, ensuring alignment with contractual agreements and sales documentation.

+ Track incoming payments and verify that they are correctly recorded and processed on time.

+ Reach out to clients through phone, email, or written correspondence to follow up on overdue balances and encourage timely payment.

+ Identify and resolve discrepancies or issues related to payments in a courteous and efficient manner.

+ Coordinate with sales and internal teams to address client concerns and facilitate quick resolution of any account-related issues.

+ Maintain detailed and up-to-date records of customer communications and financial transactions within the accounting platform.

+ Send out regular account summaries to clients to keep them informed of their current balances.

+ Produce reports on receivables, including aging summaries, collection performance, and potential write-offs.

+ Partner with the credit team to evaluate the financial reliability of clients and determine suitable credit terms.

+ Support financial close processes at month-end and year-end by preparing necessary reconciliations and management reports.

Essential Skills

+ Strong attention to detail and ability to work with numbers accurately.

+ Excellent written and verbal communication skills to effectively interact with customers and internal teams.

+ Proficiency in using accounting software and Microsoft Office Suite, particularly Excel, for data entry, analysis, and reporting.

+ Strong problem-solving skills to identify and resolve payment discrepancies or issues.

+ Ability to prioritize tasks and manage time effectively to meet deadlines.

+ Excellent organizational skills and ability to maintain accurate and up-to-date records.

+ Knowledge of accounting principles and understanding of accounts receivable processes.

+ Ability to work independently and collaboratively within a team environment.

Additional Skills & Qualifications

+ Familiarity with SAP is a plus.

+ Bachelor’s degree in finance, accounting, or a related field preferred.

Work Environment

This position is based in an office setting, working within a small team of two people. The standard hours are Monday to Friday, from 7:30 AM to 4:00 PM. The company is stable, with a history spanning 50 years and offers significant growth opportunities.

Pay and Benefits

The pay range for this position is $25.00 - $32.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Poway,CA.

Application Deadline

This position is anticipated to close on Jun 13, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.