• Accounts Payable Specialist

    Aston Carter (Irvine, CA)


    Job Title: Accounts Payable SpecialistJob Description

     

    We are seeking a detail-oriented Accounts Payable Specialist to join our team. This role involves managing a full cycle AP desk, ensuring accurate processing and payment of invoices, and maintaining vendor relationships in a high-volume environment.

    Responsibilities

    + Manage the full cycle of accounts payable, handling up to 1500 invoices monthly.

    + Review invoices for appropriate GL coding and confirm proof of product or service delivery at various office locations.

    + Ensure sales tax is correctly charged, process credit memos, and manage weekly check runs.

    + Perform PO matching and prioritize invoice payments based on vendor terms.

    + Monitor an electronic inbox for incoming invoices and process monthly expense reports.

    + Determine GL codes from the Chart of Accounts and reconcile monthly vendor statements.

    + Assist with accounts payable accruals and checks to vendors.

    + Handle credit card processing and data entry, and complete EFT (electronic fund transfers).

    Essential Skills

    + Three years of experience in a full cycle AP desk.

    + Proficiency in PO matching and 3-way matching/batching.

    + Experience with high-volume invoice processing.

    + Strong skills in Excel, including pivots and lookups.

    + Excellent written and verbal communication skills.

    Additional Skills & Qualifications

    + Experience with ERP systems, preferably Dynamics, but open to others.

    + Background in process improvement and automation.

    + Ability to assist with month-end close processes.

    + Comfortable working fully onsite.

    Work Environment

    The position is based in a nice, clean manufacturing company that specializes in commercial doors. The office environment is supportive, with a family culture where everyone is a team player. The department consists of 15 people who are respectful and approachable, fostering a collaborative atmosphere. Enjoy a comprehensive benefits package, including healthcare, dental, and vision coverage, a 401K plan, and PTO. A comprehensive training program is provided to ensure success in this role.

    Pay and Benefits

    The pay range for this position is $25.00 - $30.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Irvine,CA.

     

    Application Deadline

     

    This position is anticipated to close on Jun 13, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.