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Job Title: Accounts Payable Specialist

Job Description

The Accounting Representative will handle travel reimbursements and accounts payable tasks. This includes preparing expense reports and invoices for payment, verifying receipts, and managing supplier creation and travel-related reimbursements. The role requires familiarity with General Ledger account coding structure, and preparation and entry of invoice payment batches into Oracle. Additionally, the representative will initiate check disbursement, organize check documentation for signatures, and distribute completed checks. Researching and resolving discrepancies, preparing and entering accounts payable related journal entries, and interacting with various departments and board members for inquiries are also part of the job responsibilities.

Responsibilities

+ Handle travel reimbursements and accounts payable tasks.

+ Prepare expense reports and invoices for payment.

+ Verify receipts and manage supplier creation.

+ Familiarity with General Ledger account coding structure.

+ Prepare and enter invoice payment batches into Oracle.

+ Initiate check disbursement and organize check documentation for signatures.

+ Distribute completed checks to appropriate recipients.

+ Research and resolve discrepancies in general ledger accounting.

+ Prepare and enter accounts payable related journal entries.

+ Interact with various departments and board members for inquiries.

+ Maintain customer information for accounts receivable.

+ Prepare, print, and distribute customer invoices.

+ Code incoming payments to proper GL accounts.

+ Post member payments and back up cashiers as needed.

+ Maintain all online supplier information and ensure compliance with 1099 regulations.

+ Other department related duties as assigned.

Essential Skills

+ Prior experience with bookkeeping fundamentals.

+ 2-4 years of experience in accounting.

+ Effective verbal and written communication skills.

+ Ability to organize and coordinate multiple tasks under daily deadlines.

+ Excellent attention to detail.

+ Capable of taking direction from more than one supervisor.

+ Courteous with great interpersonal skills.

+ Ability to learn new processes and adaptability in working environment.

+ Proficient in PC applications.

+ Superlative interpersonal skills with patience and tact.

+ Ability to cultivate respectful and collaborative relationships.

+ Accountability for high-level performance and integrity.

+ Understanding of worker rights.

Additional Skills & Qualifications

+ Ability to prioritize tasks based on urgency and work under pressure.

+ Flexibility in working environment.

+ Ability to work in a challenging environment with constructive feedback.

+ Regular and acceptable attendance as determined by the company.

+ Willingness to work extended hours, including weekends and holidays.

+ Willingness to travel as determined by business needs.

Work Environment

The role is based on-site in a nice building in Beverly Hills, sharing cubicles with three other Accounting Representatives. The working hours are from 9am to 5pm daily in the office. There is potential for a hybrid schedule in the future. The work environment is collaborative, with opportunities to engage with colleagues from diverse backgrounds. If the candidate transitions to a permanent role, they will enjoy excellent benefits including medical, dental, vision, 401K, and pension plans. The company is a dynamic and cool organization in the entertainment industry, offering opportunities to work alongside actors, journalists, artists, and singers.

Pay and Benefits

The pay range for this position is $25.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Los Angeles,CA.

Application Deadline

This position is anticipated to close on Jun 7, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.