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Job Title: HR Representative/Office ManagerJob Description

The Executive Assistant & Human Resources Representative is a dual-role position responsible for providing high-level administrative support to the CEO while managing key human resources functions. This individual will ensure smooth day-to-day operations, maintain confidentiality, and foster a positive and compliant work environment. The ideal candidate is detail-oriented, proactive, and experienced in both executive support and HR leadership. This is a full-time, in-person position based at our primary office location in Bethesda, MD. The employee may be required to travel to the company’s second location in Nottingham, MD, as needed, using their own reliable transportation.

Responsibilities

+ Manage calendars, schedule meetings, and coordinate travel arrangements for the CEO.

+ Prepare and edit correspondence, reports, presentations, and other documents.

+ Serve as the liaison between the CEO and external stakeholders.

+ Handle confidential information with discretion and professionalism.

+ Organize and coordinate executive-level meetings, including agenda preparation and minute-taking.

+ Assist with other departments as needed for projects and events.

+ Oversee the full employee lifecycle, including recruitment, onboarding, performance reviews, and offboarding.

+ Ensure proper record keeping, facilitate company-wide communication, and assist with wage and salary administration.

+ Manage the company’s leave of absence and workplace accommodation requests.

+ Maintain and update HR policies, procedures, and employee handbook in compliance with legal and regulatory requirements.

+ Serve as the point of contact for employee relations issues, providing guidance and ensuring fair resolution.

+ Manage benefits administration, payroll coordination, and employee records.

+ Ensure compliance with labor laws, EEO regulations, and workplace safety standards.

+ Develop and implement HR strategies aligned with organizational goals.

+ Coordinate employee engagement initiatives, training, and development programs.

Essential Skills

+ 5+ years of Executive/Office Manager experience, including supporting executive leadership, calendar management, minute-taking, and presentations.

+ 5+ years of HR experience, including onboarding, benefits administration, performance reviews, recruitment, and accommodation requests.

+ Bachelor's degree in Human Resources, Business Administration, or related field (Master’s degree or HR certification preferred).

+ Strong knowledge of employment laws and HR best practices.

+ Proficiency in Microsoft Office Suite and HR software (e.g., ADP, Paychex, BambooHR).

+ Excellent organizational, communication, and interpersonal skills.

+ Ability to handle sensitive and confidential information with integrity.

+ Exceptional time management skills and the ability to prioritize multiple tasks.

+ Demonstrated proactive approach to problem-solving with strong decision-making capability.

+ Must have a valid driver’s license and access to reliable transportation for occasional travel.

Additional Skills & Qualifications

+ Experience in manufacturing is a plus.

+ Typing speed of 40 wpm.

+ Defense contractor experience is a plus.

Work Environment

This position is 100% onsite with working hours from 8:30 am to 5:00 pm. The office environment is located at the headquarters in Bethesda, MD. The company is a small, women-owned government contractor with under 100 employees, providing exposure to all levels of leadership. The company boasts over 30 years of experience in manufacturing, business development, and providing solutions to military forces and public safety in a state-of-the-art facility.

Pay and Benefits

The pay range for this position is $65000.00 - $95000.00/yr.

Vision , Medical , Dental , Life Insurance , Retirement

Workplace Type

This is a fully onsite position in Bethesda,MD.

Application Deadline

This position is anticipated to close on Jun 6, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.