"Alerted.org

Job Title: Accounts Payable Specialist

Department: Finance/Accounting

Reports To: Accounts Payable Manager / Controller

Employment Type: Part-Time - 20-25 hrs.

Job Summary:

We are seeking a detail-oriented and reliable Accounts Payable Specialist to join our finance team. This role is responsible for processing a high volume of invoices, managing vendor communications, and supporting the month-end close process. The ideal candidate will have experience with manual invoice processing and familiarity with SAGE 100.

Key Responsibilities:

+ Review all invoices for appropriate documentation and approval prior to payment.

+ Process 150–200 invoices weekly, including P.O. matching where applicable.

+ Match invoices to checks, obtain necessary signatures, and distribute checks.

+ Sort and distribute incoming mail related to accounts payable.

+ Respond to vendor inquiries via email and phone in a timely and professional manner.

+ Reconcile vendor statements and resolve discrepancies.

+ Assist with full-cycle month-end close activities (typically 5 days).

+ Maintain accurate and organized files and documentation in accordance with company policies and accounting standards.

+ Support other accounting projects and tasks as assigned.

Qualifications:

+ Proven experience in accounts payable or a similar accounting role.

+ Experience with manual invoice processing.

+ Proficiency with SAGE 100 or similar ERP systems.

+ Basic proficiency in Microsoft Excel (e.g., data entry, sorting, filtering).

+ Strong attention to detail and organizational skills.

+ Excellent communication and interpersonal abilities.

+ Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

Preferred Qualifications:

+ Associate’s or Bachelor’s degree in Accounting, Finance, or related field.

+ Experience in a high-volume invoice processing environment.

Pay and Benefits

The pay range for this position is $23.00 - $23.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Montebello,CA.

Application Deadline

This position is anticipated to close on Jun 2, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.