• Administrative Assistant

    Actalent (Houston, TX)


    Position Overview:

    We are seeking a technically skilled Administrative Assistant who brings more than just organizational support to the table. This role requires a strong command of enterprise systems, data tools, and digital workflows. If you're someone who thrives in a fast-paced environment and enjoys leveraging technology to improve efficiency, we want to hear from you.

    Key Responsibilities:

    + Manage and maintain data in SAP (or similar ERP systems), including purchase orders, vendor records, and reporting modules.

    + Create, update, and analyze spreadsheets using Microsoft Excel (including pivot tables, VLOOKUP, conditional formatting, and basic macros).

    + Support reporting and analytics by pulling data from multiple systems and preparing dashboards or summaries.

    + Coordinate with cross-functional teams to ensure data accuracy and timely submission of reports.

    + Assist with document management using tools like SharePoint, OneDrive, or other cloud-based platforms.

    + Schedule meetings, manage calendars, and coordinate logistics using Outlook and Microsoft Teams.

    + Troubleshoot basic technical issues and serve as a liaison with IT when needed.

    eTechnical Requirements:

    + SAP: Hands-on experience with SAP modules such as MM, FI, or SD (or equivalent ERP systems like Oracle, NetSuite, etc.)

    + Microsoft Excel: Proficient in advanced functions (pivot tables, formulas, charts, data validation, etc.)

    + Microsoft Office Suite: Strong skills in Word, Outlook, and PowerPoint

    + Document Management: Experience with SharePoint, OneDrive, or similar platforms

    + Communication Tools: Familiarity with Microsoft Teams, Zoom, or Slack

    + Data Entry & Accuracy: High attention to detail and ability to manage large volumes of data with precision

    + Workflow Tools (Preferred): Exposure to tools like Power Automate, Smartsheet, or Asana is a plus

    Pay and Benefits

    The pay range for this position is $24.00 - $26.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Houston,TX.

     

    Application Deadline

     

    This position is anticipated to close on Jun 11, 2025.

    About Actalent

    Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email [email protected] (%[email protected]) for other accommodation options.