• Project Coordinator

    Actalent (Albany, NY)


    Project Coordinator

    Job Description

    We are seeking a skilled Project Coordinator to join our team in Albany, NY. The role involves assisting in the management of projects within the Division of Design and Construction at the NYS Office of General Services. The successful candidate will play a crucial role in supporting the Master Specification Manager.

    Responsibilities

    + Track and process product submittals, RFI's, Information Bulletins, and change orders.

    + Monitor action items and ensure conformance to construction management plans.

    + Process and distribute meeting minutes.

    + Track project milestones and closeout.

    + Process and distribute security background checks and gate pass information.

    + Review specifications and bidding contracts.

    + Prepare documentation for contract awards and provide general assistance and support within the Division of Contract Management.

    + Perform related work as required.

    Essential Skills

    + Minimum of seven years of experience as an Administrative Assistant or Office Manager.

    + Proficiency in office programs and procedures.

    + Ability to draft letters and prepare meeting schedules, agendas, and minutes.

    + Ability to create spreadsheets and organization charts.

    + Advanced experience with Windows, Outlook, Excel, Word, and electronic documentation and filing.

    Additional Skills & Qualifications

    + 1+ years of experience in the design and/or construction industry, with exposure to the use of Master Specifications.

    + Previous experience working on Master Specification updates.

    Work Environment

    The role is based in Albany, NY, at the Empire State Plaza, Corning Tower. Occasional travel may be required for meetings or training at satellite offices or with contractors within New York State. The position involves working with technologies such as Microsoft Office and SharePoint. The work environment is professional, with a focus on project coordination, administrative support, and construction administration.

    Pay and Benefits

    The pay range for this position is $50000.00 - $65000.00/yr.

    Company Benefits:We value our employees and offer a competitive benefits package, including:

    Health, Dental & Vision Insurance – Comprehensive coverage for you and your family.

     

    401(k) Retirement Plan – Company match to help you plan for your future.

     

    Paid Time Off & Holidays – Generous leave to support work-life balance.

     

    Professional Development – Training opportunities and career growth programs.

     

    Company Vehicle or Travel Reimbursement – Supporting your mobility needs.

     

    Bonus & Incentive Programs – Recognition for exceptional performance.

     

    Workplace Type

     

    This is a fully onsite position in Albany,NY.

     

    Application Deadline

     

    This position is anticipated to close on Jun 7, 2025.

    About Actalent

    Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email [email protected] (%[email protected]) for other accommodation options.