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BUDGET ADMINISTRATOR 3

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BUDGET ADMINISTRATOR 3

Salary

$6,585.00 - $12,920.00 Monthly

Location

Baton Rouge, LA

Job Type

Promotion

Job Number

418-208926-SAJ

Department

DPS-Office of Management & Finance

Opening Date

05/30/2025

Closing Date

6/4/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

About this Job

This posting will be used to fill a vacancy located within The Department of Public Safety, Office of Management and Finance in East Baton Rouge.

Minimum Qualifications

Two years of the required experience for the following minimum qualifications must have been at the supervisory level or above:

Eight years of experience in budget development or analysis, accounting, auditing, policy planning, procurement, contracts or grants management, project management, statistical analysis, or financial services; OR

Six years of full-time work experience in any field plus five years of experience in budget development or analysis, accounting, auditing, policy planning, procurement, contracts or grants management, project management, statistical analysis, or financial services; OR

A bachelor’s degree plus five years of experience in budget development or analysis, accounting, auditing, policy planning, procurement, contracts or grants management, project management, statistical analysis, or financial services; OR

An advanced degree in business administration, accounting, finance, public administration, or statistics plus four years of experience in budget development or analysis, accounting, auditing, policy planning, procurement, contracts or grants management, project management, statistical analysis, or financial services.

EXPERIENCE SUBSTITUTION:

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=165690) .

Job Duties and Other Information

Job Duties:

50% PROGRAM SUPERVISORY FUNCTIONS: Direct supervision over Budget Administrator II and Budget Administrator Is, which requires the review and approval of all tasks performed. Indirect supervision over Budget Analysts. Assign special tasks as needed, approve leave and evaluate work performance. Prepares annual Civil Service performance ratings and interviews job applicants. There are 11 agencies that Budget oversees, with 1 having 4 programs and another having 6 programs. This makes up a combined budget of approximately $2.8B and a table of organization of over 3,600 employees, with over $4B in annual revenue collections. Approves Budget procedures for the department and makes budget recommendations to the Deputy Secretary, Undersecretary, Assistant Secretaries and other executive level management personnel. Reviews and approves final budget drafts submitted by the Budget Administrators and Budget Analysts. Recommends budget levels to executive level management and department heads. Direct supervision involves assigning tasks, making recommendations, monitoring and reviewing the above listed agency's expenditures and revenues to ensure adherence to approved budget; initiate corrective action procedures as necessary. Develop and monitor expenditure & income patterns, providing projections and recommendations on budget management, meeting financial obligations and planning resources, to executive level management. Oversees the grant reimbursement process for DPS, OJJ, and GOHSEP. Assigns the preparation of special statistical reports and narratives requested by the Deputy Secretary, Undersecretary, Assistant Secretaries, Division of Administration, Governor's Office and other federal and state officials. Reviews and approve reports and /or narratives submitted by subordinate personnel. Responsible for advising the Deputy Secretary, Undersecretary, Deputy Superintendents, and Assistant Secretaries regarding unique and complex program, office and department issues upon determination. Responsible for attending meetings with the State Budget Office, House and Senate Fiscal Division, Legislative Fiscal Office Legislative Auditor's Office, and other Governmental and Commercial Agencies. Also responsible for coordinating the preparation of Fiscal Notes on proposed legislation which is requested by the Legislature through the Legislative Fiscal Office. This involves detailed research of the effect of current operating laws and operating procedures of the various agencies within the Department of Public Safety and Corrections, Public Safety Services, and the effect on anticipated expenditure and revenue collections.

40% BUDGET DEVELOPMENT FUNCTIONS Monitors agency revenues to provide projections to the Revenue Estimating Conference. Monitors agency expenditures and revenues to ensure adherence to approved budget; assesses and projects spending and income patterns to evaluate financial status; develops and initiates corrective actions as necessary. Exercises independent judgment in resolving complex and varied problems which may interrelate with offices within Department of Public Safety and still remain within the parameters of policies, procedures and accepted standards. Make decisions on programmatic, fiscal and budgetary matters on a day-to-day basis at the program office level, as well as plays a major role in departmental decision making. Confers with Deputy Secretary and Undersecretary, DOA Budget Office, House Fiscal Division, Senate Finance Committee, Legislative Auditor's Office and Legislative Fiscal Office on a daily basis regarding budget management and future fiscal impacts. Requires knowledge of both financial and management skills, and the ability to independently apply those skills in order to properly control and implement complex and widely varied programs throughout the department according to legislative intent. Responsible for developing procedures for and providing training to agency and departmental staff in budget development and budget development software. Reviews submitted budget requests, analyzes, makes changes, corrections or revisions and prepares budget submittal that fits the Department's strategic plan; analyzes annual operational plans, makes changes, corrections, or revisions to ensure financial information conforms to the agencies operational plan; prepares materials for the Division of Administration and the Legislature to substantiate budget requests. Establishes a timetable for preparation, submittal and review process of the budget documents all of which are processed through the Budget Services Section of Public Safety. Responds to requests by the Governor, the Legislature, Division of Administration, House Fiscal Division, Senate Finance Committee, Legislative Fiscal Office and Legislative Auditor's Office for information of both a programmatic and budgetary nature. Provides fiscal impact data of proposed federal, state, and local legislation; advises agency officials; prepares position statements. Establishes issues and monitors implementation of budget development standards, policies and guidelines. Testifies before Legislative Committees in regard to appropriation, expenditure authority and/or proposed legislation as deemed necessary. Performs other related duties as assigned by various department heads. 10% Department liaison for the new RFP solution, Louisiana eProcurement Solutions by Ariba (LESA). LESA impacts each stage of the RFP process, including agency drafting, review/approval, publication, evaluation, and negotiation. Position serves as the training coordinator and security administrator for the system.

Physical requirement Statement: Work is performed in physically comfortable positions: sitting, standing or walking. Light effort is required for such task as carry papers, books, small parts, hand tools or utensils, or similar small items or packages. Work requires very little or occasional light physical effort.

Other necessary requirements: The individual who occupies this position must not pose a direct threat to the health or safety of such individual or others in the others workplace. This means the individual must not pose a significant risk of substantial harm to the health or safety of the individual or that cannot be eliminated or reduced by reasonable accommodation.

Position-Specific Details:

This vacancy is a PROMOTIONAL opportunity for permanent classified employees ofThe Louisiana Department of Public Safety.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

For further information about this vacancy contact:

Samantha Johnson, Human Resource Analyst

Department of Public Safety/Human Resources Management

PO Box 66614

Baton Rouge, LA 70896

[email protected]

If you are contacted for an interview, please let us know at that time if you will need special accommodations.

NOTE: THE SELECTED CANDIDATE MUST TAKE AND PASS A DRUG SCREEN AND BACKGROUND CHECK PRIOR TO APPOINTMENT.

The Department of Public Safety and Corrections, Public Safety Services, is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment-related resources available for those with disabilities, refer to the Louisiana Employment Resource Guide (http://www.laworks.net/Downloads/LRS/EmploymentResourceGuide\_2018.pdf)

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

01

To ensure compliance with DPS-PSS Policy 01-02.01 Nepotism, no individual may be hired, promoted, demoted or transferred within DPS, if the individual is related to another employee who is, or would be, within their line of supervision. Relative is defined as: child, step-child, sibling, spouse, parent, step-parent, aunt, uncle, niece, nephew, grandchild, grandparent, and any "in law" relationship. Are you related to anyone employed with the Department of Public Safety, Public Safety Services?

+ Yes

+ No

02

If you answered "Yes" to the above question, please list the name of your relative and relationship. If you answered 'No' to the above question, enter N/A.

03

Are you an employee of the Department of Public Safety, serving with permanent status? (This does not include probational, unclassified, restricted, WAE, or job appointments.)

+ Yes

+ No

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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