"Alerted.org

Richmond Community Services is seeking a detail-oriented, organized Administrative Assistant to provide vital support to our Day Programs. The ideal candidate will bring strong communication skills, a passion for helping others, and the ability to manage multiple priorities in a dynamic, mission-driven environment.

Key Responsibilities:

+ Provide comprehensive administrative support to senior management, including scheduling, correspondence, data entry, filing, and recordkeeping.

+ Support clinical processes by coordinating annual and semi-annual participant reviews, scheduling meetings, preparing packets, and ensuring compliance with documentation standards.

+ Serve as a point of contact for internal and external stakeholders, exercising sound judgment and discretion.

+ Prepare reports, presentations, and training materials; assist with logistics for meetings and training sessions.

+ Monitor office supplies, manage purchase orders, and maintain organized supply areas.

+ Maintain accurate charts, ledgers, and billing documentation for program participants.

+ Support quality assurance initiatives and contribute to a positive and efficient team environment.

+ Participate in agency-wide emergency preparedness, safety protocols, and ongoing professional development.

Qualifications:

+ High School diploma or equivalent required; 3+ years of administrative/secretarial experience supporting multiple staff preferred.

+ Strong computer skills, including proficiency in MS Office (Word, Excel, PowerPoint) and internet research.

+ Excellent verbal and written communication skills, with attention to detail and accuracy.

+ Ability to manage multiple tasks, prioritize effectively, and work both independently and as part of a team.

+ Strong problem-solving skills, discretion with confidential information, and a professional demeanor.

+ Ability to attend meetings at multiple locations and work some early mornings, late afternoons, evenings, and weekends as needed.

+ Typing proficiency of 50+ words per minute.

Work Schedule:

+ Regularly scheduled 35-hour workweek, with flexibility required based on program needs.

+ Eligible for overtime.

What We Offer:

+ A supportive and mission-driven work environment where your contributions make a real difference.

+ Competitive pay and benefits package, including medical, dental, and vision coverage.

+ Paid time off, including vacation, sick, and paid holidays.

+ Retirement plan with employer contribution.

+ Opportunities for professional development, training, and growth.

+ A collaborative and caring team dedicated to supporting individuals with disabilities and their families.

Join Us:

At Richmond, we are dedicated to providing exceptional services to individuals with intellectual and developmental disabilities. If you are a proactive, detail-oriented professional with a passion for supporting others, we encourage you to apply.

RCS123