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MUST-HAVE: Must be open to traveling to several sites: San Pablo, Richmond, Pinole, Oakland, and Berkeley.

+ Provide high-level administrative support to Center Directors, Managers, Supervisors, and AMDs, including calendar management, meeting coordination, and general administrative assistance.

+ Support the production of daily huddle reports using data and dashboards to inform clinical and operational decision-making.

+ Serve as the building support for the health center site by submitting work orders, maintaining safety plans, completing space surveys, and updating equipment inventories.

+ Track and manage site-specific service tickets, ensuring timely follow-up and escalating unresolved or incomplete tasks as appropriate.

+ Submit and process orders for health center and office supplies, purchase requests, and invoices through Coupa.

+ Prepare and manage incoming and outgoing mail, including handling registered and certified correspondence.

+ Act as a liaison between staff and other sites on daily operational, programmatic, and administrative matters to ensure smooth coordination.

+ Create, monitor, and adjust provider appointment templates in accordance with LifeLong’s Provider Template Protocol.

+ Understand clinical workflows and service offerings at the health center to support accurate and effective scheduling.

+ Assist clinical and operational leadership in maintaining accurate reporting and alignment with provider productivity and patient access goals.

+ Track staff attendance and support communication of last-minute coverage needs due to callouts, schedule adjustments, or emergent situations.

+ Attend meetings, prepare agendas and meeting minutes, and assist with reports, correspondence, and other assigned tasks.

+ Review and preliminarily process employee timecards and leave requests in Paycom for accuracy and timely submission.

+ Support and assist with tasks related to annual reviews, onboarding processes, and peer review documentation.

+ Schedule and support logistics for internal programs such as Continuing Medical Education (CME) and LifeLong Clinician Association (LCA) meetings, including agenda preparation and minute-taking.

+ Maintain well-organized documentation systems for tracking reports, presentations, and site-level administrative workflows requiring approval.

+ Serve as a primary administrative contact for clinical and non-clinical staff, fostering strong working relationships with site leadership.

+ Maintain strict confidentiality and ensure all activities are compliant with HIPAA and organizational privacy policies.

+ Regularly provide feedback and updates to site leadership, contributing to communication loops and operational awareness.

Skills

administrative assistance, health care, Microsoft office, Project management, Project coordination, EPIC

Additional Skills & Qualifications

+ Detail oriented with strong organizational, administrative, and problem-solving skills.

+ Be flexible with a “can do”, proactive attitude and an ability to continuously “scan” the environment, identifying and taking advantage of opportunities for improvement.

+ Ability to prioritize tasks and complete assignments in a timely manner.

+ Ability to effectively present information to others.

+ Ability to work independently and comfortable asking for help and support.

+ Excellent interpersonal skills and ability to effectively work with people from diverse backgrounds and be culturally sensitive.

Pay and Benefits

The pay range for this position is $30.00 - $33.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Berkeley,CA.

Application Deadline

This position is anticipated to close on Jun 13, 2025.

About TEKsystems and TEKsystems Global Services

We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.