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Administrative Assistant – Healthcare Setting (Oakland, CA)

Full-Time | Monday–Friday | 8:00 AM – 5:00 PM | Onsite

We are seeking a proactive and detail-oriented Administrative Assistant to support a dynamic healthcare team across multiple sites in the East Bay, including Oakland, Berkeley, Richmond, San Pablo, and Pinole. This is an exciting opportunity to contribute to a mission-driven organization focused on delivering high-quality care to the community.

Key Responsibilities:

+ Provide high-level administrative support to Center Directors, Managers, and clinical leaders, including calendar management, meeting coordination, and general office assistance.

+ Generate daily huddle reports using dashboards and data tools to support clinical and operational decision-making.

+ Coordinate building operations by submitting work orders, maintaining safety plans, and managing equipment inventories.

+ Track and follow up on service tickets to ensure timely resolution of site-specific issues.

+ Manage supply orders, purchase requests, and invoice processing through Coupa.

+ Handle incoming and outgoing mail, including certified and registered correspondence.

+ Serve as a liaison between staff and other sites to ensure smooth communication and coordination.

+ Maintain and adjust provider appointment templates in alignment with scheduling protocols.

+ Support accurate scheduling by understanding clinical workflows and service offerings.

+ Assist leadership in tracking provider productivity and patient access metrics.

+ Monitor staff attendance and help coordinate last-minute coverage needs.

+ Prepare agendas, take meeting minutes, and support reporting and documentation tasks.

+ Review and process employee timecards and leave requests in Paycom.

+ Assist with onboarding, annual reviews, and peer review documentation.

+ Coordinate logistics for internal programs such as CME and clinician association meetings.

+ Maintain organized documentation systems for reports, presentations, and approvals.

+ Act as a primary administrative contact for clinical and non-clinical staff.

+ Uphold confidentiality and ensure compliance with HIPAA and privacy policies.

+ Provide regular updates to site leadership and contribute to operational awareness.

+ Perform other duties as assigned to support clinic efficiency.

What We’re Looking For:

+ Strong organizational, administrative, and problem-solving skills.

+ A proactive, flexible attitude with a keen eye for improvement opportunities.

+ Ability to prioritize tasks and meet deadlines independently.

+ Excellent communication and interpersonal skills.

+ Comfort working with diverse populations and being culturally sensitive.

+ Basic math skills and comfort working with data.

Why Join Us?

+ Be part of a respected healthcare organization making a real impact.

+ Work in a collaborative, mission-driven environment.

+ Gain exposure to multiple sites and teams across the East Bay.

Pay and Benefits

The pay range for this position is $30.00 - $33.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Berkeley,CA.

Application Deadline

This position is anticipated to close on Jun 7, 2025.

About TEKsystems and TEKsystems Global Services

We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.