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WHY JOIN BALLARD MARINE CONSTRUCTION?

Ballard Marine Construction is a specialty marine and underwater contractor based in Washougal, WA, with regional offices and projects throughout North America.

Why join Ballard? It’s simple. You get to work on amazing technical projects with likeminded team members. The Ballard culture is second to none, and because of that we are incredibly protective and particular on who we invite onto the team. We have a unique culture of true excellence; we hold each other accountable from our newest interns and engineers to our most senior leaders. You will always go to work knowing that everyone you are working with cares as much as you do and is working hard to reach common goals. You will get out of it what you put into it. Ballard is an amazing place to work and if what we’ve said resonates with you, you just might be right for us!

Job Summary:

The Business Operations & Project Controls Assistant provides essential administrative and analytical support across project and area operational functions including support for all indirect and direct project activities. Working closely with the regional Project Controls Manager, Operations Teams, Accounting/Payroll, HR, and other internal departments, this role supports the successful execution and closeout of projects. Responsibilities span contract review, project financial set up and tracking, procurement support, compliance documentation, project billings, and general administrative tasks. The ideal candidate is detail-oriented, highly organized, and eager to learn about construction project controls and operations. Page Content

Ideal Candidate:

Core Attributes:

• Grit and Resiliency - We dig deep to figure out how to make things happen no matter how impossible it seems. We never give up. We take on challenges that nobody else can; or will.

• Comradery and Inspirational - We are a hard-working team of likeminded individuals working toward a common goal. We regularly celebrate wins and like to have fun whether at work or at play. We come together each day looking for ways to instill life and energy into the world around us.

• Driven and Competitive - We love competition. We love to win and love to learn when we lose. Not getting the job done is not an option. We are obsessed to do our best and we do what it takes to win.

• Trustworthy and Respectful - We are passionate about honesty, authenticity and transparency. No lies. No drama. No politics. We value constructive conflict and ensure that even in conflict we treat others with respect.

• Ownership and Accountability - When something goes wrong, we first “look in the mirror” before we “look out the window”. We ask “what could I have done differently?” and then we share lessons learned. Regularly challenging ourselves and those around us to be better is a way of life. “Me first” belongs here.

Education:

• Associate or Bachelor's degree in Business Administration, or a related field preferred.

Experience:

• 5 years of relevant experience in administrative, project controls, or operations support.

Skills:

• High attention to detail and accuracy in data analysis.

• Strong/Advanced Microsoft Office skills which must include Microsoft Word & Excel skills.

• Ability to manage multiple tasks and prioritize competing deadlines.

• Strong written and verbal communication skills.

• Comfortable working independently and as part of a team.

• Analytical mindset and willingness to learn project financial concepts.

• Strong project accounting skills and understanding of contract billings, budgets, physical & financial percent complete, committed costs, revenue recognition, and analysis.

Responsibilities:

Project Controls Support

• Complete EPR project set up and maintenance including contracts, budgets, change orders, and project reporting.

• Assist Operations Team with project financial tracking, budgeting, forecasting, and revenue recognition.

• Support project estimating and start-up, including creation of Work Breakdown Structures (WBS) and cost codes in alignment with budgets.

• Gather and maintain data for project reporting, including change orders, committed costs, and cost-to-complete forecasting.

• Help ensure data integrity in financial systems and support the preparation regional financial reporting.

• Assist in collecting documentation for change management processes and risk/opportunity tracking.

• Complete project billings including preparation and review of time and material billing packages.

Operational & Administrative Support

• Provide administrative assistance to regional operations teams, including document control and filing.

• Coordinate travel arrangements for field and management personnel.

• Support equipment and certification tracking; maintain up-to-date logs and reports.

• Manage company fuel card issuance and tracking.

• Assist in project start-up and close-out activities.

• Coordinate logistics and procurement activities; generate and track purchase orders.

• Support certified payroll and contract compliance reporting.

HR, Safety & Compliance Support

• Assist with onboarding, I-9 verification, and timekeeping for project staff.

• Support HSE with drug screens, safety certifications, ISNetworld badging, and monthly subcontractor reporting.

• Maintain compliance postings and ensure required documentation is visible and accessible at project locations.

Accounting & Communication Support

• Assist with vendor communication and document gathering for accounting.

• Support credit card reconciliation and coding.

• Assist with weekly/monthly close calendar activities.

Physical Demands Working Environment:

• Standard office environment, with extended periods of sitting and close computer work.

Benefits:

Ballard offers a comprehensive benefits package and provides a culture that values opportunity for growth, development, and internal promotion. Benefits include medical, dental, vision, life insurance, LTD, STD, PTO, 401K Plan with employer match, paid holidays, and so much more!!

Salary Range:

• $75K - $90k

• Pay is commensurate with experience and qualifications.

EEO Statement:

Ballard Marine Construction, LLC. is an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, or veteran status. A reasonable accommodation will be considered for qualified individuals with a disability if it does not create an undue hardship for the Company, consistent with the ADA as amended.

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