• Parts Coordinator - Commercial HVAC

    EMCOR Group (Philadelphia, PA)


    Description

    About Us:

    Fluidics Inc. is a wholly owned subsidiary of EMCOR Group, Inc. EMCOR is the world’s leading provider of mechanical and electrical construction and facilities services, including planning, consulting, and operations and maintenance. Since Fluidics was founded in 1968, a lot has changed in the mechanical contracting industry, including our company. We have acquired the most technologically and physically advanced resources available to meet the growing needs of our customers.

     

    **Job Title:** -- Partsl Coordinator - Commercial HVAC

    **Job Summary:** -- Maintain clear and ongoing communication with Project Manager and Dispatchers, and other Employees related to materials/equipment in support of the service operation, including, but not limited to, researching and ordering parts from various HVAC vendors, reconcile of material shipments invoices against PO’s and track warranty returns.

    Essential Duties and Responsibilities:

    1. Research and order parts from various HVAC Vendors

    2. Coordinate with Project Managers and Dispatchers the timely ordering and delivery of equipment and materials

    3. Log daily receipt of parts either in the shop, jobsite, or technician’s homes, and make sure they are scheduled in a timely manner

    4. Compare invoices against PO’s to ensure that pricing and quantities are correct

    5. Track warranty returns and make sure vendor paperwork requirements are completed as to not hold up receiving the warranty credit

    6. Provide assistance to Projects Managers on difficult subcontractors and vendors

    7. Continually solicit, replace, update, and qualify vendors, and suppliers to attain the best pricing

    8. Continually update vendor and subcontractor list

    9. Interface with accounting and vendors to clarify invoice problems

    10. Assist with turn in paperwork for National Accounts Team

    11. Assist National Accounts Team with material for PM’s

    12. Monitor quote board daily and send quotes to the account team within 24 hours of receipt

    13. Assist quote team with expediting larger bids by tracking down equipment, subs, and material

    14. Assist dispatch with answering phone calls from customers

    15. Assist dispatch with giving out PO#’s to all field technicians. Knowledge of Word, excel, and power point is required

    16. Keep track of shop tools

    **Qualifications:** --

    1. Three to five years’ experience in a Customer Service within a Mechanical Contracting environment.

    2. Strong computer proficiencies: Micro Soft Office 365 Suite (Word, Excel, PowerPoint, Teams).

    3. Three to Five years’ experience utilizing a CMS operating system, Coins preferred.

    4. Excels at working with in a fast pace team environment.

     

    Work Schedule: Monday through Friday, on-site.

    Work Location: Northeast Philadelphia

    **_Notice to prospective employees:_** _There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies_ list open positions here (https://recruiting.ultipro.com/EMC1002EMCGI/JobBoard/cc563430-39f7-4c82-bdfe-62f295bd857a/?q=&o=postedDateDesc&w=&wc=&we=&wpst=) _. Please check our available positions to confirm that a post or email is genuine._

     

    _EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent._

     

    As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

     

    Benefits: We are** **committed to providing employees a comprehensive benefits package which includes medical, dental, and vision coverage, along with health savings and flexible spending accounts, life insurance, disability, a 401(k) Savings Plan, College Coach and employee assistance program.

     

    Equal Opportunity Employer

     

    This employer is required to notify all applicants of their rights pursuant to federal employment laws.

     

    For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.