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Administrative Assistant

How to Apply

Interested applicants should provide a cover letter detailing their specific interest in the position, CV and contact information for three references.

Job Summary

The Administrative Assistant Intermediate will play a crucial role in supporting the administrative functions of Dr. Brooks and the Brooks Group within the Department of Chemistry. This position requires a detail-oriented and proactive individual who can efficiently manage various administrative tasks and coordinate with multiple stakeholders

Mission Statement

The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.

Why Work at Michigan?

We are so proud that the University of Michigan offers comprehensive benefits to support your wellness as you plan for a stable and secure future. To enhance a career filled with purpose and opportunity, other benefits include:

+ Generous time off programs.

+ Our retirement plan provides two-for-one matching contributions.

+ Comprehensive options for health, dental, vision, life, disability, and other insurance.

+ Flexible spending accounts for healthcare and dependent care expenses.

+ Tuition support, including the ability to take undergraduate courses in LSA at no cost.

+ Meeting-free days and communication norms that help you to unplug from work.

+ Access to deals, discounts, and attractions; see Uniquely Michigan for details.

While you will primarily work from our central campus in Ann Arbor, LSA offers flexible work options. To support work-life balance, LSA has an email policy that limits non-essential emails to weekday business hours. We invite you to take a look atLSA's mission, vision, and values. (lsa.umich.edu/strategicvision)

Responsibilities*

1. **Grant Management:** Collaborate closely with the Chemistry Grants office to assist Dr. Brooks in managing grant spending. Ensure timely reporting and preparation of renewal grant proposals, maintaining a balanced fund strategy.

2. **Travel Coordination:** Facilitate the scheduling of Dr. Brooks' travel itineraries, including managing all aspects of trips and ensuring accurate and prompt reimbursement processes.

3. **Visitor Arrangements:** Oversee the logistical arrangements for visitors, including coordinating space and facilities for presentations and handling reimbursements.

4. **Student and Postdoc Support:** Provide logistical support to Brooks Group students and postdocs attending meetings, including assistance with travel arrangements, poster printing, reimbursement processes, and applications for travel funds.

5. **Calendar and Meeting Management:** Manage Dr. Brooks' and the Brooks Group's calendar, schedule weekly group meetings, and organize food orders as appropriate. Maintain web postings and schedule bi-weekly meetings with students and postdocs, ensuring smooth communication within the group.

Required Qualifications*

+ Two or more years of experience in general office work.

+ Bachelor's degree preferred with two years of administrative experience.

+ Ability to work independently with significant level of responsibility

+ Handle multiple tasks, set priorities and work to meet deadlines

+ Exceptional organizational and interpersonal skills with excellent attention to detail strong written and verbal communication skills

+ Must be a team player and thrive in a collaborative environment and have the ability to interact with diverse group of staff, students, visitors and constituents

Desired Qualifications*

+ Knowledge of university policies, procedures and regulations is desirable

+ Proficiency with Microsoft tools as well as (preferably) MacOS tools for word processing, spreadsheets, etc.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about thework modes (https://hr.umich.edu/working-u-m/my-employment/ways-we-work-resource-center/ways-we-work-implementation-group/modes-work) .

Additional Information

This is a 50% effort, 12-month term-limited position with a possibility of renewal based on the availability of funding, the availability of work, and overall successful performance. This position has the potential for hybrid work.

As one of the world's great liberal arts colleges, LSA pushes the boundaries of what is understood about the human experience and the natural world, and we foster the next generation of rigorous and empathetic thinkers, creators, and contributors to the state of Michigan, the nation, and the world.

To learn more about LSA's Mission, Vision and Values, please visit lsa.umich.edu/strategicvision .

Background Screening

The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an equal employment opportunity employer.

Job Detail

Job Opening ID

264200

Working Title

Administrative Assistant

Job Title

Administrative Assistant Inter

Work Location

Ann Arbor Campus

Ann Arbor, MI

Modes of Work

Onsite

Full/Part Time

Part-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

College Of Lsa

Department

LSA Chemistry

Posting Begin/End Date

5/29/2025 - 6/19/2025

Salary

$40,000.00 - $50,000.00

Career Interest

Administration