• Office & Admin Specialist Sr

    State of Minnesota (St. Paul, MN)


    Working Title: Office & Admin Specialist Sr

     

    Job Class: Office and Administrative Specialist, Senior

    Agency: MN State Retirement System

    + **Job ID** : 86544

    + **Location** : St. Paul

    + **Telework Eligible** : Yes, up to 2/3 days per week

    + **Full/Part Time** : Full-Time

    + **Regular/Temporary** : Unlimited

    + **Who May Apply** : Open to all qualified job seekers

    + **Date Posted** : 05/31/2025

    + **Closing Date** : 06/09/2025

    + **Hiring Agency/Seniority Unit** : MN State Retirement System / State Retirement System-AFSCME

    + **Division/Unit** : MN State Retirement System / Health Care Saving Plan (HCSP)

    + **Work Shift/Work Hours** : Not Applicable Shift

    + **Days of Work** : Monday - Friday

    + **Travel Required** : No

    + **Salary Range:** $21.90 - $29.65 / hourly; $45,727 - $61,909 / annually

    + **Classified Status** : Classified

    + **Bargaining Unit/Union** : 206 - Clerical/AFSCME

    + **Work Area** : 60 Empire Dr, St Paul MN

    + **FLSA Status** : Nonexempt

    + Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

     

    The work you'll do is more than just a job.

     

    At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

     

    In this role you will play a critical role in processing participants reimbursement claims and delivering exceptional service to members and stakeholders. You will review and analyze claim forms and supporting documentation for compliance, accuracy, and eligibility; respond to inquiries; and help resolve participant concerns ranging from simple to complex.

    Minimum Qualifications

    Please ensure that your resume clearly describes your experience in each of the areas below:

    • Advanced office or administration support work in a health-related office or similar work environment, providing services such as expense reimbursements, invoice reconciliation, or similar forms/claims handling.

    • Verbal and written communication skills sufficient to explain procedures, rules and regulations so that others understand them and are provided with clear, accurate information.

    • Customer service skills sufficient to answer phones, resolve more complex situations, and respond to inquires.

    • Data entry skills sufficient to maintain accurate records.

    • Math skills sufficient to review and reconcile reimbursement claims, analyze invoices, and balance daily batches.

    • Demonstrated ability of building effective working relationships with people from diverse backgrounds.

    Preferred Qualifications

    • Strong time management skills to organize workload and prioritize tasks to meet deadlines.

    • Ability to handle sensitive and confidential material with discretion.

    • Proficient analytical and critical thinking skills to solve problems and draw conclusions to data.

    Additional Requirements

    It is the policy of the Retirement Systems of MN that all employees submit to a background investigation prior to employment. The background check may consist of the following components:

     

    • SEMA4 Records Check (applies to current and past State employees only)

    • Criminal History Check

    • Employment Reference Check

    • Social Security and Address Verification

    • Education Verification

    • Driver's License Check

     

    The Retirement Systems will not sponsor applicants for work visas. All applicants must be legally authorized to work in the US.

    AN EQUAL OPPORTUNITY EMPLOYER

    Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

     

    Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.