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Description

A finance firm in West LA is hiring an Administrative Assistant on a contract-to-hire basis. This is a fully onsite role, Monday - Friday from 7:30 - 4:30PM. This role is ideal for someone who thrives in a fast-paced environment and has a proven track record of multitasking and problem-solving.

Responsibilities:

• Manage complex electronic calendars across multiple platforms, ensuring accuracy and prioritization of key meetings.

• Coordinate and schedule appointments, meetings, and events for senior managers and corporate teams.

• Handle inbound and outbound calls, providing exceptional customer service and resolving inquiries promptly.

• Prepare, edit, and format documents using Microsoft Office tools such as Word, Excel, PowerPoint, and Outlook.

• Organize and execute domestic and international travel arrangements, addressing any complications that may arise.

• Assist with data entry tasks and maintain accurate records for corporate administration purposes.

• Draft and respond to email correspondence professionally and in a timely manner.

• Support special projects led by the Vice President of Corporate Administration, ensuring all deliverables are met.

• Collaborate with team members to ensure smooth workflow and communicate priorities effectively.

• Provide backup support to other administrative staff as needed to ensure seamless operations.

Bachelor's degree is required as well as 2+ years of experience. Salary is based on experience, up to $65-70k.

Requirements • At least 3 years of experience as an Administrative Assistant or in a similar role supporting senior managers.

• Strong organizational skills with exceptional attention to detail and follow-through.

• Proficiency in Microsoft Office Suite, including Excel, Outlook, Word, and PowerPoint, as well as Adobe Acrobat.

• Demonstrated ability to manage competing priorities in a fast-paced environment.

• Excellent verbal and written communication skills, with an attentive and approachable demeanor.

• Experience coordinating travel arrangements, including international itineraries.

• Ability to work independently while contributing to a collaborative team environment.

• Problem-solving skills and a proactive approach to identifying and addressing challenges. TalentMatch®

•Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .