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Estrellita Enrollment Coordinator

Mission, TX

Seton Education Partners is seeking a mission-driven, results-oriented Enrollment Coordinator to lead student and family recruitment efforts for Estrellita, a high-quality early childhood, after-school and summer child care program serving Brillante Academy in Mission, TX. The Enrollment Coordinator is the first face and voice of Estrellita, serving as a trusted guide for prospective families exploring childcare options and navigating Texas Workforce Commission (TWC) child care subsidies. This individual plays a critical role in ensuring that every seat is filled and every family is supported, helping to advance Estrellita’s mission of making affordable, academically excellent, enrichment-filled and virtues-based child care accessible to all.

About Seton Education Partners

Seton was launched in 2009 to give every parent, regardless of background, an opportunity to choose an academically excellent, character-building, and - for those who seek it — vibrantly Catholic education for their child. As a national non-profit, Seton partners with (arch)dioceses and others across the country to implement innovative and sustainable new schooling models that bridge the best of Catholic education’s rich tradition with new possibilities. With an entrepreneurial and innovative spirit, much can and should be done, not only to preserve this national treasure but also to build on its foundation for the benefit of thousands of children in America’s most underserved neighborhoods. Seton currently serves nearly 4,000 educationally disadvantaged children across 11 schools and 3 cities nationwide - the Brilla model in the Bronx; the Romero Academy model in Cincinnati; and the Brillante Academy model in Texas. Across our schools, children are achieving academic growth results in mathematics and reading that match or beat the nation’s most acclaimed schools serving high risk and low income students. For more information on Seton Education Partners, visit www.SetonPartners.org .

About Brillante Academy

Brillante Academy was founded in 2023 as a two-way, dual language school that empowers scholars and community through an innovative approach combining personalized blended learning and co-teaching with a classically inspired approach to education. We focus on teaching the whole child, instilling a deep sense of character through our core virtues (courage, justice, wisdom, self-control and love) while setting a high bar for academic achievement and teaching a content-rich curriculum that has stood the test of time. All of this is done in service of preparing our scholars for excellence in high school, college and beyond. Our scholars acquire and master English and Spanish to become bilingual and biliterate citizens who will leave a lasting positive impact on their community as problem solvers, advocates, contributors, and bridge builders. Brillante’s commitment to holistic child development is paralleled with its commitment to creating a joyful community for families and staff. You can learn more about Brillante’s mission and approach on our website. (https://brillanteacademy.org/)

The first Brillante Academy campus opened its doors in August 2023 and will serve over 460 students

from the Rio Grande Valley in the Mission area and surrounding communities in the upcoming 2025-2026 school year. Brillante’s flagship campus will continue to grow one grade-level a year until 8th grade. Over the next decade, we plan to expand our network across the state of Texas to serve over 7,000 students.

About the Estrellita Program

Estrellita launched in Fall 2024 to provide Brillante Academy families with access to free, full-day Pre-K3 as well as affordable after-school and summer child care. Like Brillante Academy, Estrellita is committed to educating the whole child - nurturing each student’s mind, body and spirit within a safe, enriching and virtues-based environment.

About the Enrollment Manager Position

The Enrollment Coordinator is responsible for managing and supporting all aspects of the enrollment process for all Estrellita programs (full-day Pre-K3, after-school care, and summer enrichment), with an emphasis on TWC child care subsidy coordination. This is a people-facing and systems-driven role that combines relationship-building with operational execution. This role is managed, coached and developed by the Director, Programs - Seton Texas. The key responsibilities of this role include:

Recruitment & Enrollment

+ Design and execute purposeful and effective recruitment plans to meet or exceed enrollment goals

+ Manage the full enrollment lifecycle including outreach, application intake, documentation verification, and timely follow-up communications

+ Lead engaging and informative school tours, open houses, information sessions, and events that inspire applicant enthusiasm

+ Develop promotional materials and leverage social media and other advertising channels to effectively showcase Estrellita’s program benefits, values, and unique offerings

TWC Subsidy Management & Compliance

+ Educate families about subsidy policies, requirements, and timelines to support successful participation

+ Assist families with the application, renewal, and eligibility verification process for TWC Child Care Services (CCS) subsidies.

+ Monitor application statuses and ensure compliance with subsidy requirements

+ Maintain up-to-date knowledge of TWC subsidy regulations, eligibility criteria, and local workforce board policies

+ Serve as primary liaison with TWC caseworkers and local Workforce Board representatives to address questions and resolve issues

+ Collect, verify, and maintain accurate documentation required for subsidy approval and ongoing compliance

Data Management & Payment Tracking

+ Utilize and regularly update detailed trackers and enrollment databases to maintain accurate records of student information, subsidy status, and attendance.

+ Manage Procare system for invoicing, payment tracking, and reconciliation.

+ Track and resolve billing discrepancies for families paying privately, ensuring accurate and timely payment processing

Qualifications and Desired Characteristics

+ Unwavering commitment to both Seton and Brillante’s mission, virtues, and root beliefs.

+ Bilingual in English and Spanish

+ Familiar with TWC Child Care Services and Workforce Solutions or capable of quickly learning and navigating them

+ Experience working in a childcare center, after-school program or other childhood education setting

+ Familiarity with early childhood licensing standards and child care enrollment and/or payment systems (ex. Procare)

+ Strong relationship building and communication skills, with a demonstrated commitment to customer service excellence

+ Previous experience with marketing and using social media and other channels for recruitment efforts

+ Exceptional attention to detail and strong data management capabilities

+ Ability to handle sensitive information with discretion, confidentiality and professionalism

Diversity & Inclusivity

We are building an organization in which talented individuals from all walks of life and past work experiences can join our team and make significant contributions. We are particularly committed to attracting and developing individuals who share the life experiences or backgrounds of the students we will serve.

Seton Education Partners provides equal employment opportunity for all applicants and employees.

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