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Clinical Research Coordinator - Department of Psychiatry

Wayne State University is searching for an experiencedClinical Research Coordinator - Department of Psychiatryat its Detroit campus location.

Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.

Essential functions (job duties):

Position Purpose

Coordinate and participate in clinical research studies by performing activities involved in the collection, compilation, documentation of research data. The position will work with principal investigators and other research team members to accurately and efficiently carry out a range of tasks associated with a variety of clinical research studies.

Essential Functions

Recruit, screen, obtain informed consent, and enroll eligible participants according to protocol for clinical studies. Schedule and coordinate participant’s study visits and/or work with outpatient scheduler. Directly interact with subjects in a clinic setting, including subject interviews, administering survey instruments, etc., per protocol requirement.

Collect and record participants’ study-related data into electronic and paper case report forms. Ensure all study related documentation is completed accurately, in a timely manner, per sponsor requirements. Ensure compliance with protocol guidelines and regulatory agency requriements.

Collect, process, label, store, and ship bio-specimens for clinical studies. May obtain blood samples (including blood draws), cultures, tissues, urine, stool, nasal swabs, plasma microbiological isolates and other specimens for laboratory analysis and processing, depending upon on the study. Track and monitor participants’ condition and test results during the course of the clinical studies. Relay relevant results to the clinical team. Perform study drug accountability, if needed, as per protocol.

Manage all the regulatory activities and requirements relevant to the research. Manage the collection of essential regulatory documents and the execution of study protocol. Prepare IRB (Intitutional Research Board) initial applications, amendments, continuations, closures and submit electronically (ePortal for example) as well as manually, as needed. Prepare for sponsor monitoring visits, site initiation and closeout visits.

Assist the PrincipaI Investigator with the sponsor budget. Work with administrative staff to ensure appropriate billing for study-related care. Coordinate with billing department to make sure that all the research related activities are billed to the sponsor and paid by the sponsor. Review billing calendars and study budgets to ensure appropriate care designations and costs for clinical studies.

Design source documents/ generic forms for data collection, recruitment materials, consent forms and other relevant documents for clinical studies as required. Perform general office and administrative duties related to clinical studies.

Participate in recruitment strategy meetings to enhance subject awareness of studies and boost subject participation. Attend investigator meetings and training as a study team member.

Other duties as assigned.

Unique duties:

The Trauma History Investigation of Neurodevelopment in Kids (THINK) Lab (wsuthinklab.com), directed by Dr. Hilary Marusak at Wayne State University, is seeking a full-time Clinical Research Coordinator to support a new collaborative clinical trial in partnership with Drs. Christine Rabinak and Leslie Lundahl. This NIH-funded study investigates whether FDA-approved cannabidiol (Epidiolex) can enhance the effectiveness of cognitive behavioral therapy (CBT) in individuals with generalized anxiety disorder (GAD). The research involves a comprehensive, multimodal approach including: neuroimaging (fMRI), biomarker collection and analysis, clinical assessments, and questionnaires. The Clinical Research Coordinator will manage day-to-day study operations and serve as a key liaison among participants, investigators, regulatory offices, and clinical partners. This is a unique opportunity to contribute to innovative research on cannabinoids, anxiety, and brain development in a highly interdisciplinary and translational setting. Essential Functions: Recruit, screen, and enroll eligible participants in accordance with IRB-approved protocols. Obtain informed consent and schedule study visits; maintain regular communication with participants. Conduct structured interviews, behavioral assessments, and administer psychological and symptom-based questionnaires. Coordinate and assist with MRI scan sessions and biospecimen collection (blood, saliva, and urine); process and ship specimens according to protocol. Prepare and manage IRB submissions, including new protocols, amendments, continuing reviews, and closures. Maintain accurate and complete documentation of study data in both electronic and paper case report forms, ensuring regulatory and protocol compliance. Track study progress, maintain logs and spreadsheets, and report relevant information to investigators and collaborators as needed. Assist with study-related budget tracking, billing compliance, and coordination with administrative staff—design recruitment materials, source documents, consent forms, and other study documentation as needed. Participate in team meetings, sponsor visits, and trainings; communicate effectively with study partners, including Wayne Health, the MR Research Facility, and the Lipidomics Core. Support other research projects and administrative tasks in the lab as needed.

Qualifications:

Education:

Bachelor's degree in a medical or health science discipline or equivalent combination of education and experience.

Years of Experience Required:

Minimum one year experience working in a research or clinic environment and interaction with study populations.

Knowledge, Skills and Abilities:

Excellent interpersonal and communication skills. Experience with Microsoft Office products (i.e., Microsoft Word, Excel, Power Point) and Electronic Data Entry/Capture (EDC). Excellent multi-tasking, problem solving and record-keeping skills. Strong ability to work independently, exercising good judgement, with minimal supervision. Organizational and analytical and problem solving skills. Ability to function with diverse teams of people in a diplomatic, collaborative, and effective manner. Ability to work independently and adhere to established timelines to accomplish tasks. Understanding of ICH-GCP guidelines, OHRP, HIPAA, and FDA regulations. Ability to maintain data confidentiality and participant/subject/patient privacy. Working knowledge of medical terminology and assessment of laboratory values.

Preferred qualifications:

Bachelor’s degree in psychology, neuroscience, public health, biology, social work, or a related health science field. At least one year of experience in a research or clinical setting working with human participants. Strong interpersonal, communication, and organizational skills. Proficiency with Microsoft Office and data entry systems (e.g., REDCap); willingness to learn new software as needed. Ability to work independently and as part of a collaborative research team. Flexibility to occasionally accommodate participant schedules (mornings/evenings/weekends). Experience coordinating human subjects research or clinical trials. Familiarity with IRB processes, fMRI research, or handling biospecimens. Interest in mental health, neuroscience, cannabinoid science, or psychiatry research. Willingness to obtain phlebotomy training. Commitment to remain in the position for at least two years.

School/College/Division:

H06 - School of Medicine

Primary department:

H0613

Employment type:

+ Regular Employee

+ Job type: Full Time

+ Job category: Research

Funding/salary information:

+ Compensation type: Annual Salary

+ Hourly rate:

+ Salary minimum: 52,400

+ Salary hire maximum: 62,877

Working conditions:

This position involves work in clinical, neuroimaging, laboratory, and office environments, including Wayne State’s School of Medicine, the MR Research Facility, and affiliated outpatient clinics. Hospital, outpatient clinic, and office environments.

Job openings:

+ Number of openings: 1

+ Reposted position: No

+ Reposted reason: None (New Requisition)

+ Prior posting/requisition number:

Background check requirements:

University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.