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SR. CONTRACT COORDINATOR- 55012781

Date: May 30, 2025

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce\_operations/human\_resource\_management/for\_job\_applicants/e\_verify) .

Requisition No: 853538

Agency: Department of Transportation

Working Title: SR. CONTRACT COORDINATOR- 55012781

Pay Plan: SES

Position Number: 55012781

Salary: $64,164.20 - $79,976.00

Posting Closing Date: 06/09/2025

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

981 / Office of Toll Operations

INTERNAL AGENCY

PENDING CLASSIFICATION UPDATE

INTERNAL AGENCY: Only current Department of Transportation employees will be considered for this position

SELECTED EXEMPT SERVICE

CONTACT PERSON: Rosa Cardona

CONTACT EMAIL ADDRESS: [email protected]

HIRING SALARY RANGE: $2,467.85- $3,076.00/biweekly range /$64,164.20 - $79,976.00/annual range

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Work You Will Do:

Sr. Contract Coordinator – Office of Toll Operations – Toll Systems Support & Maintenance

This position plays an important role in the agency by reviewing contract invoice submittals for complexness, compliance and accuracy while ensuring that all documentation is audit-ready and maintained in accordance with retention requirements.

The Difference You Will Make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication.

How You Will Grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses.

Where You Will Work:

OFFICE OF TOLL OPERATIONS

N OF I-4 ON TURNPIKE, MP 263

ORLANDO, FL 32835

Annual Salary Range:

$64,164.20 - $79,976.00

Your Specific Responsibilitie s:

Reviews contract invoice submittals for complexness, compliance and accuracy. Ensures all required supporting documentation is included and that invoices align with contract terms, payment milestones, and Department standards. Coordinates directly with contractors and internal staff to resolve discrepancies. Submits invoice packages for approval and routes them through appropriate systems, including MyFloridaMarketPlace (MFMP), Ariba on Demand (AOD) and SharePoint, for timely and accurate processing. Ensures that all documentation is audit-ready and maintained in accordance with retention requirements.

Tracks spending and encumbrances against approved budgets. Monitors remaining balances and prepares monthly expenditure reports to support internal financial oversight. Coordinates with the Toll Systems Program Manager, Project Managers, Maintenance Managers and other team leads to maintain current budget status and identify potential funding issues. Supports the development of annual budget requests and assists in the preparation of the Department’s five-year financial planning documents.

Assists in developing, drafting and execution of new contracts, renewals, amendments, and procurement requests. Prepares scopes of services, payment schedules, and deliverables in coordination with program staff. Ensures procurement documentation is routed through appropriate channels and complies with Department procedures and Florida Statues.

Prepares task work orders and associated payment milestones. Coordinate with staff and contractors to ensure timely execution, proper alignment with contract funding, and adherence to schedules. Tracks execution status and maintains associated approvals and documentation.

Maintains organized contract files and supporting documentation. Establishes and maintains folder structures and filing protocols to ensure compliance with Department and State requirements. Ensures all materials are easily accessible and updated throughout the contract life cycle and in accordance with all required retention policies.

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

Knowledge of:

+ basic accounting and auditing principles, theory, and concepts including Generally Accepted Accounting Principles (GAAP)

+ various procurement methods and vendor invoice processing

+ accounting systems, knowledge of accounting and auditing processes

Skills in:

+ conducting financial and statistical management analysis in the preparation of management reports.

+ word processing, spreadsheet, and database applications

Ability to:

+ collect, compile, and interpret accounting data from sizeable databases

+ learn and administer procurement methods in accordance with Florida Statues and Administrative Code

+ communicate effectively both verbally and in written format to internal and external customers and team members

+ collect, evaluate, and analyze financial data to develop alternative recommendations in solving problems

+ plan, organize, and manage diverse and multiple projects

+ meet established deadlines

+ perform quality assurance reviews and provide creative work solutions

+ prepare, reconcile, and analyze a variety of accounting records and reports

The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Health insurance (over 90% employer paid)

• $25,000 life insurance policy (100% employer paid)

• Dental, vision and supplemental insurances

• State of Florida retirement package

• 10 paid holidays a year

+ Generous vacation and sick leave

+ Career advancement opportunities

+ Tuition waiver for public college courses

+ A variety of training opportunities

+ Employee Assistance Program (EAP)

For additional benefit information available to State of Florida employees, visit: https://www.mybenefits.myflorida.com/

SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY. In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office at (850) 414-5300 for assistance.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Location:

ORLANDO, FL, US, 32835

Nearest Major Market:Orlando