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Legal Records Clerk

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Legal Records Clerk

Salary

$44,368.06 - $73,946.08 Annually

Location

FAIRFAX (FJ16), VA

Job Type

FT Hourly W BN

Job Number

25-01115

Department

Circuit Court & Records

Opening Date

05/31/2025

Closing Date

6/6/2025 11:59 PM Eastern

Pay Grade

S15

Posting Type

Open to General Public

+ Description

+ Benefits

+ Questions

Job Announcement

This position performs a wide variety of complex, legal and technical processes. This position is responsible for a variety of duties in processing a civil and domestic law case from, initiation to completion. These tasks may include (but are not limited to) processing Civil: Domestic and Civil: Law orders, divorce decrees, Income Deduction orders, pleadings and other custody-related filings, legal name changes, juvenile appeals, concealed weapon permits, adoptions, civil litigation exhibits, case dismissals and Rule to Show Cause Orders. Works u nder the supervision of the Civil Case Processing supervisor.

Illustrative Duties

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)

Receives and reviews documents to ensure completeness for filing and recording;

Prepares and processes legal documents;

Enters and updates case information in the case management system;

Scans and indexes documents in the case management system;

Assists customers by phone, and in person with miscellaneous inquiries;

Prepares and monitors Court dockets;

Ensures the confidentiality of court records in accordance with the Code of Virginia and the Rules of the Supreme Court.

Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)

Knowledge of standard administrative procedures, practices, and equipment;

Knowledge of common legal terminology, documents and procedures;

Ability of comprehend applicable Virginia Code sections and laws;

Ability to process a considerable volume of record work in an accurate and timely manner;

Ability to perform data entry, scanning, indexing and retrieval with computer information systems;

Ability to communicate courteously and effectively, both verbally and in writing;

Ability to develop and maintain effective working relationships with a variety of individuals, including the judges, general public, members of the legal and business community, and department staff.

Employment Standards

MINIMUM QUALIFICATIONS:

Any combination of education, experience and training equivalent to high school graduation; Plus two years of experience providing administrative support, technical support, customer service, or working in a court or legal environment.

NECESSARY SPECIAL REQUIREMENTS:

The appointee to the position will be required to complete a criminal background check to the satisfaction of the employer.

PREFERRED QUALIFICATIONS:

+ Two or more years of Court and/or legal experience.

+ Two or more years of experience providing front-line customer service.

+ Knowledge of the Code of Virginia and regulations in relevant areas.

+ Excellent attention to detail and organizational skills.

+ Clear and concise oral and written communication skills.

+ Experience working in a team environment.

+ Ability to exercise tact, discretion, initiative, creativity, and independent judgment.

+ Experience in the use of Microsoft Office computer software, especially Word, Excel, and Outlook.

PHYSICAL REQUIREMENTS:

+ Ability to input and retrieve data from a computer.

+ Must be able to type at least 30 words per minute due to high volume of legal documents.

+ Requires ability to lift boxes, files and push a cart weighing up to 20 pounds.

+ All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:

Panel interview and may include a practical exercise.

The population of Fairfax County is very diverse where 38.7% of residents speak a language other than English at home (Spanish, Asian/Pacific Islander, Indo-European, and others (https://www.fairfaxcounty.gov/demographics/fairfax-county-general-overview) ) and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TTY 703-222-7314. [email protected]. EEO/AA/TTY.

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Requisition 25-01115