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Details

**Open Date** 06/02/2025

**Requisition Number** PRN15938N

**Job Title** PS Coordinator, Admin Program

**Working Title** Coordinator, Academic Program

**Job Grade** D

**FLSA Code** Administrative

**Patient Sensitive Job Code?** Yes

**Type** Non Benefited Staff / Student

**Temporary?** No

**Standard Hours per Week** 19.20

**Full Time or Part Time?** Part Time

**Shift** Day

Work Schedule Summary

Part-time, 19.2 hours/week. Availability Monday – Friday between 8:00 a.m. – 4:00 p.m. (hours are flexible within standard business hours to accommodate part-time scheduling needs). Opportunities for a hybrid telework schedule may be available if supported by operational needs. Employees with an approved hybrid telework schedule are expected to provide their own home office space, internet connection, telephone, and have the ability to work independently **.**

**Is this a work study job?** No

**VP Area** U of U Health - Academics

**Department** 00848 - Pediatric Administration

**Location** Campus

**City** Salt Lake City, UT

**Type of Recruitment** External Posting

**Pay Rate Range** $18.41-$26.73

**Close Date** 09/02/2025

Priority Review Date (Note - Posting may close at any time)

Job Summary

Job Summary:

This position of Administrative Program Coordinator in the Research Education Office within the Department of Pediatrics develops and administers the undergraduate research minor, the Academic Associates Program (Pediatric Clinical Research Minor). The incumbent for this position is responsible for administering coursework, overseeing and evaluating students’ health navigation shifts, and managing and advising students.

For an overview of programs coordinated by the Research Education Office, please visit**https://medicine.utah.edu/pediatrics/research/education**.

Responsibilities

Essential Functions:

Program Coordination

1. Supports all daily program operations and supports Program Manager to coordinate program activities of the Academic Associate Program electives.

2. Writes and edits program related publications and promotional or educational materials. Supports student advising for prospective students.

3. Oversees administration of Canvas and other student-facing systems for the program for all elective courses.

4. Attends class, as needed, and supports virtual, hybrid, and in-person educational models.

5. Oversees weekly student feedback and manages assessment of clinical shift performance for all students.

6. Works collaboratively with Course Program Director(s) and Manager to develop and grow course offerings and maintain quality of course curriculum against institutional and national standards.

7. Communicates with Intermountain Care Management to ensure call sheet and process information is accurate and up to date.

8. Works with Program Manager and student TA team to prepare for and execute student training weeks.

Program Development

1. Assist Program Course Director(s) and Manager with curriculum expansion and administratively support growth of the program to a major program.

2. Meet with prospective community organizations to expand health navigator offerings to students.

3. Serve as a resource for research education program development across both REO and the Department of Pediatrics.

Team Player

1. Demonstrates innovation and willingness to develop the position’s functions as needed against a changing administrative environment.

2. Is a professional, friendly, helpful colleague within the Department and shows commitment to representing the University of Utah’s excellence when coordinating with those outside our institution.

3. Demonstrates initiative, flexibility, enthusiasm, positive attitude, teamwork and commitment to the fourfold mission of the Department and Research Education Office.

4. Professionally navigates a changing virtual environment and is accountable to commitments, colleagues, and timeliness of work product.

5. Demonstrates a working knowledge of PC and Macintosh computers, including common software programs and applications, such as iCentra (Cerner EHR ), Microsoft Office Suite products (Word, Excel, PowerPoint, Outlook), Adobe Acrobat, Adobe InDesign, cloud-based calendar systems, and internally-used products such as QGenda, UMS , CIS , and Canvas.

Problem Solving:

This position provides independent coordination and decision making for all activities of a specified program. The program outcome often impacts the University as a whole. Problems arising from these coordination efforts will be addressed by the incumbent who will refer to the manager for issues outside of program policy and procedure guidelines.

Disclaimer

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in a related field plus one year directly related experience or equivalency (one year of education can be substituted for two years of related work experience) required. Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

This position is patient-sensitive and must fulfill all associated requirements. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Department Preferences:

1. Experience with research coordination.

2. Experience with teaching and curriculum development.

3. Work experience in an academic environment.

4. Experience with CANVAS and/or learning management system.

5. Personal computer proficiency in Excel, Word and PowerPoint and willingness to learn new programs.

6. Excellent organizational and time management skills, with outstanding attention to details.

7. Ability to work with student populations.

_Applicants will be screened according to preferences._

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.