• Project Administrator

    Robert Half Office Team (Freehold, NJ)


    Description

    We are looking for a dedicated and detail-oriented Project Administrator to join our team in Freehold, New Jersey. This Contract-to-long-term position offers an exciting opportunity to support the successful execution of projects across various departments. The ideal candidate will possess strong organizational skills, a proactive mindset, and the ability to manage multiple tasks in a fast-paced environment.

    Responsibilities:

    • Maintain and update project tracking spreadsheets for fire alarm and fire sprinkler systems.

    • Document and monitor project activities, ensuring all progress milestones are accurately tracked.

    • Review and prepare project contracts for management approval.

    • Assist with prequalification submissions and upload required documentation for compliance.

    • Manage project folders on the server, ensuring digital files are well-organized and follow established naming conventions.

    • Handle administrative tasks such as completing project forms, coordinating safety submittals, and preparing close-out documentation.

    • Enter billing information for repair projects and manage job cost change orders in the internal system.

    • Update job data, payments, and invoicing details in software programs, ensuring accuracy.

    • Submit invoices and related documentation through client project portals and assist with quoting time and material service calls.

    • Coordinate communication tasks, including bid invitations, COI requests, and client quote follow-ups.

     

    Requirements • Strong proficiency in Microsoft Office Suite, including Excel, Outlook, Word, and PowerPoint.

     

    • Demonstrated ability to organize files and maintain accurate records.

    • Experience with data entry and managing timelines effectively.

    • Excellent customer service skills with a detail-oriented and personable demeanor.

    • Ability to handle scanning, shipping, and other administrative functions.

    • Detail-oriented with the capacity to multitask and prioritize in a high-pressure environment.

    • Punctual, reliable, and a strong team player.

    • Prior experience in project coordination or administrative roles is preferred. TalentMatch®

     

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .