• Administrative Assistant 2

    New York State Civil Service (Albany, NY)


    NY HELP No

     

    Agency State Police, Division of

     

    Title Administrative Assistant 2

     

    Occupational Category Clerical, Secretarial, Office Aide

     

    Salary Grade 15

     

    Bargaining Unit ASU - Administrative Services Unit (CSEA)

     

    Salary Range From $59787 to $72429 Annually

     

    Employment Type Full-Time

     

    Appointment Type Permanent

     

    Jurisdictional Class Non-competitive Class

     

    Travel Percentage 0%

     

    Workweek Mon-Fri

     

    Hours Per Week 37.5

     

    Workday

     

    From 8:30 AM

     

    To 4:30 PM

     

    Flextime allowed? No

     

    Mandatory overtime? No

     

    Compressed workweek allowed? No

     

    Telecommuting allowed? No

     

    County Albany

     

    Street Address 1220 Washington Avenue

     

    Building 22

     

    City Albany

     

    State NY

     

    Zip Code 12226

     

    Duties Description Maintain strict confidentiality on all PSB matters.Handle incoming and outgoing personnel complaints as directed by the Deputy Superintendent – PSB including analysis, assignment and documentation of same. Maintain personnel complaint database.Supervise the administrative support staff assigned to the Professional Standards Bureau at Division Headquarters and the regional offices. Assign workload, conduct training in correct procedures and review/proofread all completed material. Manage various facets of PSB Administrative operations.Prepare correspondence, statements, administrative subpoenas, reports and forms associated with PSB operations through the use of various computer office software programs. Maintain administrative files and retention of internal documents.Schedule appointments and meetings. Make travel arrangements for the Deputy Superintendent – PSB and other PSB staff members. Prepare travel advances and vouchers.Answers telephone and handles inquiries regarding PSB tasks. Directs inquiries to proper staff members when necessary.

     

    Minimum Qualifications One year of permanent service as an Administrative Assistant 1, SG-11,OROne year of permanent service as a State Police employee in a paraprofessional position allocated to SG-11 or higher.Preference may be given to candidates that can demonstrate the following: 2 Strong computer system technical skills, e.g. Microsoft Word, Microsoft Access, Microsoft Excel, Microsoft Outlook, and IA Pro.Familiarity with Division organizational structure, policies and procedures.Excellent interpersonal skills and be able to work independently following established guidelines.Previous supervisory experience.Minimum qualifications must be met by the closing date of the posting.

     

    Additional Comments Resumes will be evaluated to determine whether candidates will proceed to the interview phase of the process.

     

    Some positions may require additional credentials or a background check to verify your identity.

     

    Name Mr. Christopher Siciliano, Director of Human Resources

     

    Telephone 518-457-3840

     

    Fax

     

    Email Address [email protected]

     

    Address

     

    Street 1220 Washington Avenue

     

    Building 22

     

    City Albany

     

    State NY

     

    Zip Code 12226

     

    Notes on Applying Kindly submit a cover letter and complete resume via Email to [email protected]. Place in the subject line: AA2