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Agency Aging, Office for the

Title Program Aide - VID 189150

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade 13

Bargaining Unit ASU - Administrative Services Unit (CSEA)

Salary Range From $53413 to $65061 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 10%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address 2 Empire State Plaza - 3rd Floor

City Albany

State NY

Zip Code 12223

Duties Description Process claims submitted for payment from either contractors or grantees under various State and Federal grant programs; conduct a detailed review to ensure compliance with governing laws, rules, regulations and agency and/or contract requirements; conduct any necessary follow up to request documentation or clarification; makes any necessary adjustments to claims. Provide technical assistance and training to contractors or grantees on claiming and budget modification procedures via telephone and email contact. Prepare claims for transmittal to OSC for payment. Perform other tasks related to the processing of payments, such as daily entry in network databases to update payment records. Prepare correspondence to contractors or grantees advising them of adjustments made to claims. Monitor claims to ensure timely processing and compliance with Prompt Payment Legislation.Maintain records of grant or contract payments and funding or contract balances for assigned programs; reconcile SFS reports to claims to verify that payments were correctly coded and grant/contract fund balances are accurate. Prepare adjusting accounting transactions to correctly charge funds and verify accounting records as needed. Assist in the review and processing of budget modifications for contractors or grantees; assist in the review and approval of Four-Year Plan/Annual Update as well as other funding applications. Provide technical assistance and training to contractor or grantee staff in appropriate record keeping and claiming procedures. Assist the Contract Management Specialist 1 in conducting on-site monitoring by reviewing and verifying the accuracy and propriety of transactions, records, reports, and other supporting documentation for claims submitted to the NYS Office for the Aging. Assist with MWBE requirements; ensure that certified MWBEs are utilized in grant contracts at the required level of participation and contract MWBE goals are met. Perform other related duties including preparation of various worksheets and reports to support accounting systems and activities. Participate in agency workgroups and committees. It is anticipated that this position may require up to 10% travel, including some overnight.

Minimum Qualifications Current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 11 or above and eligible for transfer under Section 70.1of the Civil Service Law.NOTE: IN ORDER TO AWARD THE PROPER CREDIT FOR WORK EXPERIENCE, RESUMES MUST INCLUDE MONTH AND YEAR FOR START AND END DATES ALONG WITH THE HOURS PER WEEK FOR EACH POSITION LISTED.

Additional Comments The NYS Office for the Aging is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants for all communities to apply. NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/KB

Telephone 518-473-5282

Fax 518-486-1631

Email Address [email protected]

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

Notes on Applying Please submit a resume and cover letter detailing how you meet the minimum qualifications along with the month/year and hours per week for each position listed. Indicate the Position Title & Vacancy ID number of each position you are applying to.