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Administrative Assistant for Student Counseling Services

The University of Southern Mississippi is currently accepting applications for the position of Administrative Assistant for Student Counseling Services.

Position Details

Location Hattiesburg

118 College Drive

Hattiesburg, Mississippi, 39406-0001

United States

Division VP Student Affairs

Position Type Staff

Employment Status Full Time

Grant Funded No

Pay Grade

N04

Posting Close Date October 31, 2025

Special Instructions to Applicants

Please complete application and submit cover letter along with resume.

Job Summary

Manages office to include coordinating and arranging counseling appointments; supervising and coordinating clerical workers; and monitoring and maintaining budget transactions for departmental accounts, purchasing and leasing agreements under supervision of the Director or designee.

Primary Job Duties and Responsibilities

+ Answers telephone, greets visitors, and directs calls/individuals to appropriate person; makes photocopies as requested; and opens and routes mail.

+ Supervises and coordinates schedules/appointments of professional staff and graduate assistants, coordinates meetings, and makes travel arrangements.

+ Initiates, at the direction of the Director or designee, purchasing and leasing of equipment and materials for the Center and maintains inventory control of equipment and other materials which have been purchased.

+ Monitors and maintains budget transactions for departmental account to include the purchasing and upkeep of office supplies and posting and balancing account with monthly detail budget reports from Controller’s Office.

+ Functions as office courier to perform activities such as picking up mail, delivering documents to offices on campus, and picking up supplies.

+ Supervise student workers.

+ Supervisory responsibilities include training, planning, assigning, and directing work as well as appraising performance under the direction of the Director and/or Assistant Director.

+ Performs other duties as assigned.

Minimum Qualifications

Associate’s degree from an accredited college or university and six months related experience and/or training in office management, clerical duties or college campus supports; or equivalent combination of education and experience.

Knowledge, Skills, and Abilities (KSA)

+ Adept in Microsoft Office and Microsoft technologies.

+ Ability to demonstrate sensitivity, respect, and be discreet when dealing with confidential matters.

+ Knowledge of entry-level accounting and budgetary practices, and procedures with the ability to create spreadsheets and track expenses.

+ Skill in completing assignments accurately and with attention to detail.

+ Must have excellent communication skills and the ability to be compassionate and empathetic while working with everyone.

+ Knowledge of, or the ability to learn, University policies and procedures.

+ Excellent organization and time management skills.

+ Ability to speak effectively before groups of customers or employees of organization.

+ Ability to seek appropriate assistance for mental health emergencies.

+ Ability to take and give direction appropriately.

+ Ability to work collaboratively as a member of a team.

Preferred Qualifications

Bachelor’s degree with prior experience and/or training in office management, clerical duties or college campus supports.

About The University of Southern Mississippi

Since our founding in 1910, The University of Southern Mississippi has remained dedicated to preparing students for success. We deliver programs to more than 13,000 students in Hattiesburg and Long Beach, at teaching and research sites across the Mississippi Gulf Coast, as well as online. We are a community-engaged Carnegie R1 university, earning distinction as one of the nation's leading research institutions.

Southern Miss is known for pioneering work in polymer science, ocean science, spectator sports safety and security, and bringing language to children with communication disorders. We are also a national leader in a broad range of disciplines, including cybersecurity, hydrography, nutrition, aquaculture, kinesiology, and economic development, among others.

We produce graduates ready to enter fields that are leading the way in emerging technologies through programs such as computer engineering, information technology, and ocean engineering. We’re developing the next generation of business leaders, while also responding to critical workforce shortages by producing skilled professionals in education and nursing. With a tradition of excellence in the arts, we are one of only 36 public institutions in the nation accredited in four major areas of the arts. Home to the Golden Eagles, our student-athletes compete in 17 NCAA Division I sports. With a culture marked by passion and persistence, Southern Miss is delivering graduates who are ready for life. For more information, visit www.usm.edu.

As an Affirmative Action/Equal Employment Opportunity employer/Americans with Disabilities Act institution, The University of Southern Mississippi encourages minorities, women, veterans and persons with disabilities to apply.