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Job Description

We are seeking a highly organized and proactive Accounts Payable Specialist to join our finance team within a dynamic construction environment. This role is ideal for someone who thrives in a fast-paced setting, has a strong understanding of construction job costing, and is comfortable managing a high volume of invoices and vendor communications.

Key ResponsibilitiesAccounts Payable & Invoice Management

+ Process 40–50 invoices daily, with approximately 80% received via email and 20% by mail.

+ Enter trade payables into the Accounts Payable system accurately and efficiently.

+ Match vendor invoices to purchase orders and paid details.

+ Research and resolve discrepancies related to purchase orders and vendor invoices.

+ Enter construction-related invoices and understand progress billing.

+ Process purchases made on company credit cards and ensure proper documentation.

+ Run checks and process credit card payments to vendors.

Vendor & Purchase Order Coordination

+ Answer and manage the PO Hotline for internal and external inquiries.

+ Create purchase orders and link them to work orders and construction jobs.

+ Place orders with vendors and follow up on unbilled items.

+ Call vendors and subcontractors to request outstanding invoices.

+ Conduct vendor invoice research and resolve billing issues.

Work Order & Job Costing Support

+ Enter parts and materials onto service work orders.

+ Assist with overhead processing, including entry of parts into work orders and vendor payments.

+ Ensure accurate job costing and allocation of expenses to appropriate construction projects.

Administrative & Front Desk Support

+ Process incoming and outgoing mail related to AP functions.

+ Provide rotational front desk coverage (approximately 3 times per day).

+ Work closely with the CFO on financial and administrative tasks.

Required Skills & Qualifications

+ 2+ years of experience in Accounts Payable, preferably in a construction or job-costing environment.

+ Proficiency in invoice processing, purchase order management, and vendor communications.

+ Strong attention to detail and ability to manage multiple priorities.

+ Excellent communication and organizational skills.

+ High school diploma or equivalent required.

Preferred Skills

+ Experience with Ascent ERP or similar accounting software.

+ Basic proficiency in Microsoft Excel (sorting, filtering, data entry, pivot tables).

+ Familiarity with construction job costing and progress billing.

Eperience Level

Entry Level

Pay and Benefits

The pay range for this position is $25.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Fullerton,CA.

Application Deadline

This position is anticipated to close on Jun 16, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.