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Job Title: Manager, Regulatory Operations Documentation Specialist - Contractor

Type: Contract

Compensation: $65 - $85 hourly

Overview

This role will lead the Regulatory Operations - Documentation Specialist team in overseeing the documentation processes within an organization, ensuring that all documents are accurate, compliant, and efficiently managed. This role involves leading a team of documentation specialists, improving documentation workflows, and ensuring regulatory compliance.

The scope of this role includes document formatting, remediation and quality control (QC) of documentation for submissions to Health Authorities. It also includes the archiving of correspondences to and from the health authorities and internal and external GRM archiving.

Responsibilities

Provide direction and support to the documentation team, ensuring high-quality work and adherence to standards.

Train team on documentation standards, procedures, and tools to ensure consistency and compliance.

Ensure all documents meet the organization's quality standards and regulatory requirements.

Continuously enhance documentation processes to improve efficiency and productivity.

Maintain document control processes for proper classification, indexing, distribution, and archiving.

Ensure all documentation complies with industry regulations and standards.

Work closely with other departments to gather information and ensure comprehensive documentation.

Manage and Support team members that ensure all correspondences to and from the health authorities are archived within the company’s system and comply with regulatory standards and guidelines.

Qualifications

Bachelor’s degree preferred.

5+ years of experience in documentation management or a related role

1+ years in a supervisory or leadership position

Proven experience with document control systems and compliance standards

Competencies

Proficient in MS Office and Acrobat Adobe.

Experience with ISI Toolbox or equivalent software packages.

Experience in document management systems; Veeva is a plus.

Familiarity with regulatory compliance

High level of attention to detail and accuracy in work.

Effective time management and organizational skills.

Strong written and verbal communication skills.

Proficiency in training and mentoring document specialists

Able to work within a high-performance, collaborative team environment.

Other Requirements

This position has significant managerial and decision-making authority.

No travel is required for this position

System One, and its subsidiaries including Joulé, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Benefits

System One offers eligible employees health and welfare benefits coverage options, including medical, dental, vision, spending accounts, life insurance, voluntary plans, and participation in a 401(k) plan.

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System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.