• Executive Assistant

    Actalent (Wauwatosa, WI)


    Executive Assistant

    Job Description

    The Executive Assistant will provide crucial support to the Executive Vice President/COO, Chief Financial Officer, and Sr. Director of Internal Consulting. The role encompasses managing busy calendars, organizing meetings and travel arrangements, preparing reports and presentations, handling confidential information, and assisting with financial transactions and special projects. This position demands a self-starter who can work independently, efficiently handle multiple tasks, and communicate effectively with both internal and external contacts.

    Responsibilities

    + Provide administrative support to senior leaders.

    + Draft and manage confidential correspondence.

    + Schedule meetings, appointments, and travel arrangements.

    + Prepare reports and presentations using various software tools.

    Essential Skills

    + Proficiency in calendar management and administrative support.

    + Experience with executive support and executive administrative support.

    + Competency in using Microsoft Office, including Outlook and PowerPoint.

    + Expertise in travel management and event coordination.

    Additional Skills & Qualifications

    + Associate degree or equivalent experience.

    + Minimum of 5 years of experience as an executive assistant.

    Work Environment

    The position is located in the President's office within a dynamic research and teaching hospital environment. Employees are expected to work Monday through Friday from 8 a.m. to 5 p.m., adhering to a business casual or business professional dress code.

    Pay and Benefits

    The pay range for this position is $28.85 - $33.66/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Wauwatosa,WI.

     

    Application Deadline

     

    This position is anticipated to close on Jun 7, 2025.

    About Actalent

    Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email [email protected] (%[email protected]) for other accommodation options.