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ADMINISTRATIVE ASSISTANT II - 67013618

Date: Jun 2, 2025

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce\_operations/human\_resource\_management/for\_job\_applicants/e\_verify) .

Requisition No: 854223

Agency: Agency for Persons with Disabilities

Working Title: ADMINISTRATIVE ASSISTANT II - 67013618

Pay Plan: Career Service

Position Number: 67013618

Salary: $1,298.46 - $1,428.31 Biweekly

Posting Closing Date: 06/16/2025

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

AGENCY FOR PERSONS WITH DISABILITIES

POSITION: STAFF ASSISTANT – Pending Reclass to Administrative Assistant II

POSITION’S LOCATION : Tacachale – Gainesville, FL

POSITION NUMBER: 67013618

OPEN COMPETITIVE OPPORTUNITY

CANDIDATE POOL: Future vacancies may be filled with this advertisement for a period of up to six months.

This posting may close prior to closing date.

Working for the State of Floridais more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

+ Health insurance (over 90% employer paid)

+ $25,000 life insurance policy (100% employer paid)

+ Dental, vision and supplemental insurances available at state rates

+ State of Florida retirement package

+ Generous vacation and sick leave

+ 10 paid holidays a year

+ Career advancement opportunities

+ Tuition waiver for state college/university courses

+ Training opportunities

+ For additional benefit information available to State of Florida employees, go to http://www.mybenefits.myflorida.com

The Agency for Persons with Disabilities (APD) works in partnership with local communities to support people with developmental disabilities in living, learning, and working in their communities. APD provides critical services and support for customers with developmental disabilities to reach their full potential. The Agency serves people with spina bifida, autism, Down syndrome, children ages 3-5 at high risk of developmental disabilities, cerebral palsy, Prader-Willi syndrome, Phelan-McDermid syndrome, and intellectual disabilities. There is no charge or co-payment for services provided through the Agency. www.apdcares.org

Join APD’s TACACHALE and be part of the team that MAKES A DIFFERENCE – NOT JUST A LIVING, impacting the lives of developmentally disabled adults!

SALARY RANGE

$33,760.00 - $37,136.00 $1,298.46 - $ 1,428.31 Biweekly

The hiring salary may exceed the maximum posted salary.

SPECIFIC DUTIES AND RESPONSIBILITIES

This position involves independent production work utilizing a personal computer within the Tacachale Life Safety unit. The incumbent dedicates a significant portion of their time to inputting and retrieving data, which is essential for tracking purposes. Effective data management is crucial for preparing a variety of detailed reports, as well as conducting thorough analyses aimed at enhancing the efficiency of the services provided.

Review work orders for accuracy and completeness prior to entering into the computer database for the Life Safety department. Inputs, edits and retrieves work orders from the computer and upon completion, prints out the work order to distribute to the appropriate employee. Run scheduled preventative maintenance work orders monthly and distribute appropriately.

Purchasing: Contact vendor(s) and obtain multiple quotes, submitting quotes, creating purchase requisitions. Input purchase requisitions into MFMP (My Florida Marketplace), tracking purchases and activity on all blanket purchase requests. Submit invoices to Accounting for payment once project(s) are completed. Ensure office supplies are kept current and ordered before supplies are depleted.

Update and maintain all books for regulatory review including, but not limited to: Sprinkler Inspection Book, Fire Alarm Testing Book, Generator Load Bank and Annual Placard Book, Generator Battery Test Inspections, Generator Fuel Testing Book, Generator weekly and monthly inspection book, TEOP (Tacachale Emergency Operation Plan), Fire Drill Book, Fire Door Inspection Book, Fire Hydrant Annual Inspection Book, Food Service Hood Inspection book, and Food Service Roll Up Door inspection book.

Prepares all personnel documents for the Life Safety Department and ensures the paperwork is submitted in a timely manner. Responsible for the advertisement for all vacant positions. Prepares 357 forms for all OPS employees. Prepares position descriptions, classification action request forms, and maintains the Table of Organization as required for this department.

POSITION REQUIREMENTS

+ High School diploma or equivalent.

+ Must have Florida Driver’s License.

+ Knowledge of basic office procedures and practices.

+ Proficiency in using office equipment such as computers, printers, scanners, and fax machines.

+ Must be able to sit for extended periods of time.

+ Must be able to remain in a stationary position frequently, but also occasionally move about within the campus of Tacachale to access other staff, buildings, and materials.

+ Must be able to speak and hear clearly.

+ Must be able to lift, carry, bend, crouch, reach overhead, stand, and walk on an occasional basis.

+ Must have manual dexterity (i.e., use of fingers, hands, and arms).

+ Must be able to frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

This position may be required to perform essential services before, during, and after an emergency per APD OP 2-0035.

KNOWLEDGE, SKILLS, AND ABILITIES:

Knowledge of:

+ administrative principles and practices.

+ office procedures and practices.

+ the principles and techniques of effective communication.

+ the e-work system.

Ability to:

+ understand and apply applicable rules, regulations, and procedures.

+ use a telephone, computer, fax machine, and copy machine.

+ utilize problem-solving techniques.

+ work independently.

+ plan, organize and coordinate work assignments.

+ communicate effectively.

+ establish and maintain effective working relationships with others.

Skilled in:

+ Proficient in Microsoft Office or other Office-related applications.

ADDITIONAL INFORMATION

PROFILE COMPLETION

Applicants must complete all fields in the Candidate Profile, including their work history with the month and year.

Responses to Qualifying Questions must be verifiable in the Candidate Profile, and “see resume” will not be considered an acceptable response.

Resumes and other documentation can be attached to provide additional information, but this will not replace the required completed Candidate Profile.

All applicants should complete the online application process. If assistance is needed to apply for this position, please call the people first service center at 1-877-562-7287.

Responses to the qualifying questions are required to be considered for this position. Answers to the qualifying questions must be verifiable based on your submitted application.

RETIREE NOTICE

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you will be required to repay all benefits received depending upon the date of your retirement.

DIRECT DEPOSIT PROGRAM

As a condition of employment, a person appointed to a position in the State Personnel System is required to participate in the Direct Deposit Program. Rather than receiving a paper paycheck, your funds will be deposited directly into your account at your financial institution. This will be accomplished by Electronic Funds Transfer. Banks, savings and loan associations, and credit unions are eligible to accept such deposits. Retirement funds are also required to be in the Direct Deposit Program.

BACKGROUND SCREENING REQUIREMENT

It is the policy of the Florida Agency for Persons with Disabilities that applicants for employment undergo Level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer.

No applicant for a designated position will be employed or permitted to volunteer until the Level 2 screening results are received, reviewed, and approved by the Agency.

Level 2 background screening shall include, but not be limited to, fingerprinting for Statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and Federal criminal records checks through the Federal Bureau of Investigation and may include local criminal records checks through local law enforcement agencies.

Pursuant to S. 110.1127(1), Florida Statutes, this position requires a background investigation, including fingerprinting.

APD only hires U.S. citizens, and those lawfully authorized to work in the U.S. APD participates in the U.S. government’s employment eligibility verification program (E-verify). E-verify is a program that electronically confirms an employee’s eligibility to work in the U.S. after completing the employment eligibility verification form (I-9).

SPECIAL REQUIREMENTS

You may be required to provide your Social Security Number to conduct required verifications. Male candidates born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

DRUG FREE WORKPLACE

THE STATE OF FLORIDA IS A DRUG-FREE WORKPLACE. ALL EMPLOYEES ARE SUBJECT TO REASONABLE SUSPICION DRUG TESTING IN ACCORDANCE WITH SECTION 112.0455, F.S., DRUG-FREE WORKPLACE ACT.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.

Location:

GAINESVILLE, FL, US, 32609

Nearest Major Market:Gainesville