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Police Records Technician

Salary

$42,224.00 Annually

Location

Boynton Beach, FL

Job Type

Full Time

Job Number

2025-0602

Department

Police

Opening Date

06/02/2025

Closing Date

6/5/2025 11:59 PM Eastern

FLSA

Non-Exempt

+ Description

+ Benefits

+ Questions

Purpose of Classification

PURPOSE OF CLASSIFICATION

The purpose of this classification is to perform receptionist, clerical, and data-entry work for the Police Department.

Essential Functions

ESSENTIAL FUNCTIONS

The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Serves as receptionist at front desk of Police Department; answers telephones and forwards calls to appropriate division or staff person; greets and assists the general public;

Reviews look-out teletypes from other public safety agencies and forwards to shift commanders; sends teletype to other agencies for wanted persons arrested locally.

Performs information searches and queries on the National Crime Information Center/Florida Crime Information Center, NCIC/FCIC, computer system for active warrants, prisoners, missing persons, stolen property, driver's license history checks, property titles and other information; enters same data in system and confirms acknowledgments of arrests by other agencies.

Assists in performing quality control checks of daily computer entries in local computer system and NCIC/FCIC computer system; checks, validates and/or corrects entries; reviews and edits police reports for errors, accuracy and completeness.

Prepares log sheets of police citations, maintains hard copies of parking citations; batches tickets for submittal to Clerk of Court, submits log sheets, citations and witness lists to Clerk of Court; updates files on paid and voided tickets; forwards unpaid tickets to Clerk's Office for vehicle tag liens, transmits citation data to the state; posts court disposition information on citations and in files.

Runs criminal history and warrants checks in NCIC/FCIC and other available RMS systems.

Maintains case and court information on felony cases; forwards information to State Attorney's Office.

Monitors surveillance cameras for holding cell security.

Makes calls to other officers, detectives, special assignment units, and others for police assistance to include Special Weapons And Tactics, (SWAT), Information Technology (IT), Traffic Homicide Investigator (THI) and Hostage Negotiations Team (HNT) call outs.

Operates a variety of office equipment including telephone, typewriter, cash register, computer, teletype machine, printer, facsimile, document scanner, calculator, paper shredder, and dispatch radio.

Delivers police documents and records to other local agencies, county courthouse, and to state agencies.

Assists in the maintenance and security of police documents in accordance with Florida Schedule Retention Laws, Florida Department of Law Enforcement/Federal Bureau of Investigations (FDLE/FBI) user agreements and Florida Sunshine Laws-Florida State Statute 119.

Reviews and redacts when necessary all police related documents in accordance with Public Records Laws.

Reviews and codes all reports for FDLE/FBI crime reporting data for Florida Incident-Based Reporting System (FIBRS) and National Incident-Based Report System (NIBRS).

Reviews shift transmittals for errors, completeness and accuracy, maintains logs, as well as scan/attach all documents created into the Records Management System.

Coordinates with FDLE and County Court for Seal and Expungement of Records.

Coordinates background checks for Agency employment, both internal and external agencies.

Coordinates Public Records Requests with City Clerk and City Departments.

Collects payment for Records Requests, Parking violations and Curbstoning violations.

May participate in Emergency Mobilization during a State of Emergency.

Assists with preparation of case information for local hearings.

ADDITIONAL FUNCTIONS

Performs other related duties as required.

Minimum Qualifications

MINIMUM QUALIFICATIONS

High school diploma or equivalent; one (1) year previous experience that includes related clerical, administrative support and customer service work.

Must possess and maintain a valid Florida driver's license. Must possess and maintain certification as a NCIC/FCIC terminal operator by the State of Florida or have the ability to obtain within one year (1) in the position and maintain the certification thereafter. Must be able to accommodate a varying work schedule which may include working on nights/overnights, weekends, holidays or during declared emergency events.

Supplemental Information

COMMUNICATION COMPETENCIES

Effectively communicates with supervisor, employees, other departments, contractors, engineers, companies, vendors, outside agencies, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.

Accurately and expeditiously receives and delivers messages and information to the appropriate individuals.

Ability to prepare accurate and thorough written records and reports.

Ability to understand and follow oral and written instructions and to complete assigned tasks with minimal supervisory direction.

Ability to understand and quickly and accurately follow brief oral and written instructions on moderately complex matters.

Ability to effectively communicate with co-workers, subordinates, management, Police Officers, Firefighters, Paramedics and the general public.

KNOWLEDGE, SKILLS, AND ABILITIES (KSA's)

+ Knowledge of the Florida and National Crime Information Center's systems, procedures and methods of accessing and inputting data.

+ Knowledge of City and Department rules, regulations, policies and procedures.

+ Knowledge of Florida's Public Records law(s); F.S.S. 119 as well as basic knowledge of State and Federal laws.

+ Skilled at paying attention to minute detail in the performance of job duties.

+ Ability to perform addition, subtraction, multiplication, division, calculate decimals and percentages.

+ Ability to create and maintain logs and spreadsheets.

+ Ability to accurately, effectively, and respectfully communicate digitally, orally and in writing.

+ Ability to accurately perform general and specific clerical and administrative functions.

+ Ability to multitask and manage a varied workload.

+ Ability to operate various types of office equipment.

+ Ability to utilize Microsoft Office and other software appropriate to department functions.

+ Demonstrated ability to establish and maintain effective and harmonious working relationships with all persons interacted with during the performance of duties.

+ Demonstrated ability to achieve a high level of accuracy in the performance of duties.

PHYSICAL & SENSORY REQUIREMENTS / ENVIRONMENTAL FACTORS

Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (10 pounds). Tasks may involve extended periods of time at a keyboard or work station.

Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds, visual cues or signals. Tasks require the ability to communicate orally.

Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions.

The City of Boynton Beach, Florida, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act (42 U.S. C. 12101 et. seq.), the City of Boynton Beach will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job.

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat of significant risk to the health or safety of themselves or others. Requirements are representative of the minimum level of knowledge, skills, and ability.

Full-time employees (those regularly scheduled to work at least 30 hours per week) are eligible for the City's benefit package.

The City of Boynton Beach's comprehensive benefits package includes:

• Student Loan Forgiveness

• Health Insurance

• Dental Insurance

• Vision Care Plan

• Basic Term Life Insurance

• Supplemental Life Insurance

• Dependent Life Insurance

• Accidental Death and

Dismemberment Insurance

• City Pension Plan

• Short Term Disability and other Supplemental Plans

• Long Term Disability Insurance

• Employee Assistance Program

• 457 Savings Plan (three options)

• Paid Annual Leave / Vacation

• Bonus Vacation Hours

• 12 Paid Holidays

• Paid Sick Leave / Family Sick Leave

• Educational Assistance Program *(Depending on budget funding)

• On-site Training Program

• Wellness Program

• Pre-Paid Legal and Identity Theft Protection Plans

• Credit Union

• Tax Deferred 125 Premium Plan

• Flexible Spending Account

• Direct Deposit

• Social Security

Student Loan Forgiveness

Let your City of Boynton Beach employment work for you! Under the U.S. Department of Education’s Public Service Loan Forgiveness (PSLF) program, your student loan balance may be forgiven after you have made 120 qualifying monthly payments while working full-time with a governmental agency. Visit StudentAid.gov/publicservice for more information or to see if you qualify.

Health Insurance

The City pays the entire premium for an eligible employee. The employee may elect to cover a spouse and/or dependent children by paying the applicable premium for the dependent(s).

Dental Insurance

Premiums for eligible employees are paid by the City. Premiums for any covered dependent are paid by the employee with a contribution by the City.

Vision Care Plan

Premiums for eligible employees are paid by the City. Premiums for any covered dependent(s) are paid by the employee.

Life Insurance / Accidental Death and Dismemberment Insurance

The City provides each eligible employee with term life and accidental death insurance.

Supplemental Life Insurance / Supplemental AD&D Insurance

Employees may purchase supplemental term life insurance on an individual-choice basis with premiums based on age. A matching amount of Accidental Death insurance may also be purchased.

Dependent Life Insurance

Employees who select supplemental coverage for themselves may also purchase coverage for their spouse and dependent children.

City Retirement / Pension Plans

The City has pension plans for general employees, police, and firefighters. Each plan is contributory with both the employee and the City contributing to the program.

Supplemental Plans

Supplemental plans provide direct cash payments regardless of any other coverage you may have, and are designed to help fill in any gaps in a medical plan. The employee pays the premiums for these supplemental plans.

Short and Long Term Disability

The City provides Short and Long Term Disability insurance to eligible employees. The plan is designed to cover a disability sustained on or off the job.

Employee Assistance Program (EAP)

The City contracts with an employee assistance program (EAP) to provide employees and their dependents with free, confidential and professional counseling to help resolve personal or family problems.

Deferred Compensation Plans (457 Plans)

The City makes available three deferred compensation plans that the employee may voluntarily contribute to on a tax-deferred basis.

Vacation

All full-time employees accrue time toward paid vacation leave. Accrual begins immediately and vacation may be taken after six months of employment.

Holidays

The City observes12 paid holidays throughout the year.

Sick Leave / Family Sick Leave

Full-time employees accrue one day of sick leave per month. An employee may elect to use up to 5 days per year of accrued sick time for illness in his/her immediate family.

Tuition Assistance*(Depending on available budget funding)

The Tuition Assistance Program reimburses eligible employees for successful completion of approved courses leading to Associate, Bachelor and Master degrees.

Wellness Program

The City offers many wellness activities and programs throughout the year.

Prepaid Legal Services and Identity Theft Protection Plan

Employees may choose to enroll in a prepaid legal service plan and an identity theft protection plan. The employee pays the premiums for these plans.

CreditUnion

All City employees may join the Credit Union of Palm Beach County. In addition to savings and checking accounts, the Credit Union offers different types of loans, investment choices and recreational opportunities.

Section 125 Plan for Health and Dental Premium

Section 125 of the Internal Revenue code allows you to have your dependent coverage premiums deducted before payroll taxes are withheld resulting in tax savings to you.

Flexible Spending Accounts

Employees may participate in flexible spending accounts for reimbursement of medical and/or dependent care expenses.

Direct Deposit

Employees may have their bi-weekly paycheck deposited to the financial institution of their choice.

01

Are you a current City of Boynton Beach employee?

+ Yes

+ No

02

Do you possess a high school diploma or equivalent?

+ Yes

+ No

03

Please indicate the years of previous work experience involving related clerical and secretarial work:

+ Less than one (1) year of work experience involving related clerical and secretarial work

+ One (1) year of work experience involving related clerical and secretarial work

+ Two (2) years of work experience involving related clerical and secretarial work

+ Three (3+) years or more of work experience involving related clerical and secretarial work

04

In regard to the question above, please provide details about your experience to include the length of experience. Failure to answer this question in detail may result in your application being denied. If it does not apply to you, please put N/A.

05

Do you possess - or are you eligible to immediately obtain - a valid Florida driver's license?

+ Yes

+ No

06

Do you possess work experience in the public sector (municipal/local government, state government or federal government) relevant to the position?

+ Yes

+ No

07

Do you possess certification as a NCIC/FCIC terminal operator by the State of Florida?

+ Yes, I currently possess certification as a NCIC/FCIC terminal operator by the State of Florida

+ No, however, I may provide certification as a NCIC/FCIC terminal operator by the State of Florida by the probationary period end date

08

Do you possess experience and/or training in Florida State Statute Chapter 119 and/or Public Records Law?

+ Yes

+ No

09

In the space below, please provide details about your experience to the above question, to include the length of experience. Failure to answer this question in detail may result in your application being denied. If it does not apply to you, please put N/A.

10

It has been the City of Boynton Beach's practice to offer the selected candidate the position's starting salary listed on the posting. Is this acceptable to you? If yes, please select accordingly. If no, please explain in more detail in the next question.

+ Yes

+ No

11

If you selected "No" to the question above. Please explain in the space below. If this question does not apply to you, please put N/A.

12

The police department operates 24 hours a day, 7 days a week. Are you able to accommodate a schedule that may include working night/overnights, weekends, holidays, and during declared emergency events?

+ Yes

+ No

Required Question

Employer

City of Boynton Beach

Address

100 E. Ocean Ave

City Hall - Human Resources

Boynton Beach, Florida, 33435

Phone

5617426275

5617426275

Website

http://www.boynton-beach.org

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